Who you are:
We are seeking a detail-oriented, organized, and reliable candidate to fill an open HR Administrative Assistant on our Global HR team. If you are looking to get an entry level position to gain some experience in the HR field, this may be the opportunity for you.
As an HR Admin, you would be involved in all areas of HR, supporting the HR team members on administrative tasks and organizational needs.
The ideal candidate excels in time management, organization, and follow-through. If you are someone who doesn’t lose track of tasks, takes initiative, who gets a sense of satisfaction when everything is completed and filed away, and likes to help people, you are encouraged to apply.
You must have excellent verbal and written communication, a high level of professionalism, strong customer service skills, and problem-solving skills.
You must have:
- A high school diploma or GED
- Office experience (including computer navigation, MS Office, electronic file storage, and related)
- A high level of confidentiality
- Strong attention to detail
We process reference checks and background checks on all selected candidates.
Work location and hours:
This position is fully remote but please be aware that we only hire in these states:
AL, AR, AZ, CO, FL, GA, IL, KY, LA, MA, MD, ME, MI, MN, NE, NH, NJ, NY, NC, OH, OK, OR, PA, RI, SC, TN, TX, VA, VT, WA, WI, WV
This position will work EST/EDT hours, 7.5-8 hour days, within the range of 8am to 5pm, 37.5-40 hours per week. We are closed on Saturday and Sunday.
Who we are:
Cadex Solutions Corporation is a holding company formed by Trivest Partners LP to build the premier provider of global commercial order-to-cash management solutions. With a history spanning nearly 100 years, Cadex is uniquely positioned with in-depth experience that builds relationships alongside results. Our team of industry experts brings innovation and data insight, improves your processes with hands-on help, and provides custom solutions based on specific needs. Cadex has approximately 900 employees serving over 1,000 clients across all industries from locations across the globe, with our larger operations in the United States, Colombia, Romania, and India.
Since 2019, Cadex has been putting together a strong portfolio of ARM companies, including
- A.G. Adjustments, formed in 1974 and headquartered in Melville, NY
- D&S Global Solutions, formed in 1997 and fully remote
- ABC-Amega, formed in 1929 and headquartered in Buffalo, NY
- TranSubro, formed in 2012 and headquartered in Oceanside, NY
- DAL, Inc., formed in 1974 and headquartered in Clifton Heights, PA
- Receivables Control Corporation (RCC), formed in 1970 and headquartered in Maple Grove, MN
- Insurance Recovery Group (IRG), formed in 1997 and headquartered in Framingham, MA
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What we offer:
This position ranges from $20.50-24.00 per hour. Placement in this range is dependent on education, experience, and other factors allowable by law.
Our Benefits:
- Medical, 80% single and 65% family covered by Cadex
- Dental and vision insurance
- 401(k) with a 4% match (100% of your first 3% and 50% of your next 2%)
- HSAs or FSAs
- Day shift and no weekends
- Remote work
- Company paid life insurance
- Generous PTO/sick leave along with other paid emergency leave options
- 6 weeks of partial salary for parental leave
- Voluntary ancillary benefits including life, long and short-term disability, gap, cancer, accident, critical illness, and hospital options
Equipment
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We provide all hardware and software for you to perform this position successfully. In turn, you must have a wired internet connection of at least 5 MBPS download and 3 MBPS upload with ping less than 100ms.
Interested? Continue reading for the full job description or click to apply now.
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Primary Job Duties
- Manage employee timekeeping records, reviewing and correcting daily timecards, and emailing managers and employees when corrections are needed; ensure all days have time entries and are compliant with meal period laws
- Assist talent acquisition through scheduling, reviewing resumes, sending emails, and related
- Own the record-keeping process through proper storage of HR files, saving employee communications to files, reorganizing files, and performing file migration projects
- Be first point of contact in the HR Inbox through answering quick inquiries, FAQs, providing documents, and filing FYI emails; assign other emails to HR specialists and send weekly status reports of pending inquiries
- Assist in new hire onboarding and separation offboarding through the tracking and completion of checklists, letters and correspondence, and communications
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Secondary Job Duties
- Complete employment verifications
- Submit responses to various HR surveys, such as BLS (bureau of labor statistics)
- Save payroll reports to HR drive after each payroll, with proper organization and file naming systems
- Receive, scan, review, and distribute HR related mail
- Process employee informational updates in the HRIS
- Track equipment return from separated employees, correspond and follow up with them to retrieve equipment
- Assist in corresponding with IT and mailroom to ship equipment to new hires
- Prepare separation letters and correspondence, prompt payroll team with last paycheck reminders
- Take meeting minutes in HR meetings
- Perform special or large file maintenance or migration projects
- Continuously seek opportunities for process improvement and propose ideas
- Foster effective communication and collaboration between countries and cultures within all regions
- Assist in HR project work as required
- Act as backup to other members of the HR Departments
- Maintain a high level of professionalism and confidentiality with all information entrusted with
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Other Job Duties
This position will perform other duties as requested. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without advanced notice.
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Supervisor Responsibilities
This position has no supervisory responsibilities
Travel
No travel is expected for this position
Fluency
This position requires fluency in the English language
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Work Environment
This job operates either in an office setting or a remote work environment. This role may routinely use standard office equipment such as computers, headsets, telephones, photocopiers/printers, and related. The noise level in the office setting is limited to quiet and the work environment noise level will vary based on the individual’s remote work environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk and hear and work with others through verbal and written contact. This is a largely sedentary role; however the employee is occasionally required to stand, walk, use hands, and reach with hands and arms. Specific vision abilities required by this job include general seeing and close vision. Repetitive motion is frequently required through typing and computer mouse usage. Mental requirements include simple and complex reading, simple and complex writing, memorization, analyzation, perception/comprehension, decision making, planning, independent action, and planning.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
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EEO Statement
Cadex provides equal employment opportunities to all employees without regard to race, color, creed, religion, sex, age, national origin, disability, marital status, familial status, predisposing genetic characteristics, domestic violence victim status, gender identity or expression, pregnancy, sexual orientation or military status.
