Administrative Coordinator I

POSITION OVERVIEW

Under general oversight and direction, the Administrative Coordinator participates as a collaborative team member to assure the smooth and professional operation of the overall program. This position requires a high level of professionalism and an ability to interact appropriately in a wide variety of situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participate in the development and implementation of the annual goals and objectives for the RCCC programs.
• Participate as a team member in the overall implementation of RCCC programs.
• Assist with compiling enrollment and attendance data for monthly reports to the state.
• Have knowledge of and assure compliance with all state or federal regulations and policies, as directed in the Funding Terms and Conditions for each contract.
• Draft letters, memoranda, reports, forms and other materials as needed.
• Enter data into KinderSystem and other program databases as requested.
• Perform research and compile information as necessary for special projects.
• Assist with maintaining assigned files.
• Provide clerical and project support for all departments within the administrative area of the Agency; may provide support to other programs with approval of supervisor.
• Provide referrals and information to parents and community on choosing childcare.
• Provide referrals to other social service agencies and have knowledge of those in the community.
• Attend scheduled meetings, trainings and conferences as requested.
• Other duties as assigned or required.

ESSENTIAL WORK HABITS

• Align work behaviors in conformance with NCOs Purpose, Vision and Values.
• Report to work on time and obtain approval from supervisor for any changes in work schedule or absences.
• Maintain a strict commitment to confidentiality, in accordance with Agency and project policies and procedures.
• Follow the NCO Injury Illness and Prevention Plan, as well as all Agency and program safety protocols, procedures, and policies.
• Maintain focus on the assigned tasks.
• Take pride in creating a positive, efficient work environment.
• Treat co-workers and clients with respect.
• Represent NCO and its programs to the community in a positive light.
• Dress appropriately according to assigned job duties and responsibilities.
• Adapt constructively to change.

JOB QUALIFICATIONS

Education, Training and Experience:

• A degree from an accredited college or university in early childhood education, business administration or related field is preferred, but not required.
• Verifiable skills in attention to detail and accuracy.
• Experience working with families and/or children helpful.
• Bilingual /Biliterate (Spanish/English) preferred, but not required.

Knowledge of:

• Principles and practices of interpersonal communications.
• Current standard office practices, procedures, and equipment.
• Kinder System software is preferred.
• Basic bookkeeping skills and strong mathematical and organizational skills required.
• Computer operations as relates to the duties of the position; position requires demonstrated proficiency in the use of word processing, email, and spreadsheet programs and the internet.

Ability to:

• Interact with others in a culturally and emotionally sensitive manner.
• Communicate effectively and appropriately verbally and in writing in English is required.
• Ability to establish and maintain cooperative relationships and communicate effectively with those contacted during the course of work.
• Use a computer system to enter, process and retrieve information.
• Organize duties and tasks to meet established deadlines, delegating tasks as appropriate.
• Be effective working independently and as a collaborative team member.
• Work a flexible schedule to accommodate attending scheduled works events and professional development opportunities.

Necessary Special Skills & Requirements:

• Strong analytical, planning and problem-solving skills.
• Good judgment, creativity, initiative, thoroughness and dependability.
• Self-motivated and able to work independently.
• Must be at least 18 years of age.
• For work-related driving, must have a valid California driver’s license, a verifiable good driving record, and access to a vehicle with insurance that covers the employee as a driver OR reliable transportation with proof of automobile insurance.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to talk, hear, listen, and communicate clearly;
• The employee frequently is required to sit; use hands to finger, handle or feel objects, use manual and automatic office equipment, and reach with hands and arms.
• The employee is occasionally required to stand; bend; reach down and stretch overhead; walk; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee may occasionally lift and/or move up to 25 pounds unassisted and may occasionally move and lift heavier materials with assistance using ergonomic guidelines.
• Specific vision abilities required by this job include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The ability to travel during the day and/or night, sometimes long distance – possession of a valid California Driver’s License and access to an insured vehicle is required.
• Interaction and contact with outside agencies, vendors, funders, volunteers, donors, and contributors is a frequent aspect of this job.
• The employee will regularly use computers and computer printers, telephones, and other similar electronic office equipment.
• The environment can be noisy and includes the comings and goings of small children and their families.

Note:  This class specification should not be interpreted as all-inclusive. It is intended to identify the core essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA)or California FEHA. Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.