Accounts Payable Associate

SUMMARY

Airshare is a company that values its people and recognizes their contributions to the success of the organization.  We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations.  Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip.  The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture.

The Accounts Payable Associate is responsible for the timely and accurate processing of vendor bills and payments.  They will administer credit card expense systems and audit credit card usage, as well as support the accounting department in maintaining accurate financial records.  This position requires working in the Corporate Headquarters office, located in Overland Park, KS.  This is not a remote or hybrid role.
 

ESSENTIAL DUTIES

Oversee credit card processes & expense tracking       

•  Bank communications, fraud disputes, credit limit monitoring, & new card requests
• New user set up, user presentations, & assist users with tracking system (Concur)
• Audit transactions, generate reports, dispute resolution & process payments

3- Way matching of fuel & trip fee bills

• •  Process 3-way matching to the trip record, communicating with pilots & vendors, & file disputes
  •  Maintain fuel vendor files & communications
  •  Route bills for payment, & enter EFT payments
  •  Generate monthly accrual entry for fuel bills not received

Assist in the general Accounts Payable & Accounting Dept support 

• •  Assist with maintenance bill 3-way matching to purchase orders
  •  Assist with general vendor bill entry & approval routing
  •  Assist with vendor & employee inquiries
  •  Maintain required support files & procedure documentation

Assist in gathering support required for annual financial audits       

Other duties as assigned

Qualified candidates will have 1+ years of Accounts Payable/Purchase Order matching experience in a high-volume, fast-paced environment.

• Proficiency in Office applications, specifically Microsoft Excel
• Ability to prioritize workload while maintaining high attention to detail
• Effective oral and written communication
• Ability to work independently and in a team
• Concur and NetSuite experience is strongly preferred

BENEFITS AND PERKS

• Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire
• Airshare offers a no-cost medical and dental option at the employee level
• Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term/long-term disability, fertility, and pet)
• Paid Parental Leave
• Company-paid term life insurance equal to 1.5 times your annual salary
• Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment
• PTO is accrued based on the length of employment 
• 12 holidays per year
• Access to relocation flights
• FREE Full Size on-site Gym with locker rooms and Sauna
• Group Fitness Classes and various activities (pickleball, running club, ping pong, etc.)
• FREE Access to Bicycle sharing
• Indoor and Outdoor Common areas with WIFI
• On-site café and Food Truck Wednesdays
• Amazon Delivery lockers
• Covered Parking