Privacy Policy for Job Applicants

Effective Date: January 15, 2025

Introduction

Welcome to Renewa and thank you for your interest in joining our company. We are committed to protecting the privacy of our job applicants. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information during the job application process.

Information We Collect

We may collect the following types of personal information during your job application:

• Contact Information: Name, address, email address, phone number.

• Application Information: Resume/CV, cover letter, employment history, education details, qualifications, and references.

• Identification Information: National Insurance number, passport details, or other identification needed for employment eligibility verification.

• Sensitive Information: Where permitted by law, we might collect information about health, disabilities, or racial or ethnic origin for equal opportunity monitoring or accommodations.

How We Use Your Information

We use the information collected for:

• Assessing Suitability: Evaluating your qualifications for current or future job openings.

• Communication: To contact you about your application, interviews, or job offers.

• Compliance: To meet legal and regulatory obligations, including verifying your right to work.

• Diversity and Inclusion: To monitor equal opportunities within our recruitment process

Sharing of Data

Your personal data may be shared with:

• Internal Departments: HR, hiring managers, or other relevant teams for recruitment purposes.

• Third Parties: Background check providers, recruitment agencies, or IT service providers, only when necessary and with appropriate confidentiality agreements in place.

• Legal Compliance: To comply with laws, regulations, or legal processes.

Data Security

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy unless a longer retention period is required or permitted by law. If your application is unsuccessful, we may keep your data for future recruitment opportunities unless you request otherwise.

Your Rights

You have rights under data protection laws including:

• Access: Request access to your personal data.

• Correction: Ask for inaccuracies to be corrected.

• Erasure: Request deletion of your data where there is no compelling reason for its continued processing.

• Restrict Processing: Limit how we use your data.

• Data Portability: Receive your personal data in a structured, commonly used, and machine-readable format.

• Object: Object to our processing of your data where we rely on legitimate interests as a basis for processing.

To exercise any of these rights, please contact us at kbrooks@renewa.com.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our careers page.

Contact Information

For any questions or concerns about this Privacy Policy or our practices, please contact us at:

Renewa, LLC

2200 Post Oak Blvd, Suite 1525

Houston, TX 77056

Toll Free: (844) 721-5063

Please note, this is a general template. Depending on the specifics of your operations, local laws, or the nature of the data you handle, you might need to adjust or expand this policy. It's advisable to consult with a legal professional to ensure compliance with all relevant data protection laws.