Event Coordinator

Event Coordinator: Responsible for partnering with the Events team on  planning and execution of strategic client-facing and internal events, including logistics, timelines, communications, and vendor management, with a focus on operational excellence, brand alignment, and audience engagement.

Event Coordination

• Partner with the corporate events team in the development and execution of event plans that align with organizational objectives and client goals.
• Developing project timelines, event briefs, and post-event recaps with other team members.
• Support all event registration and communication functions.
• Coordinate event logistics such as venue sourcing, transportation, accommodations, catering, and audiovisual needs in collaboration with internal teams and external partners.
• Track attendee registration, monitor engagement, and provide data insights pre- and post-event to support ROI analysis.
• Serve as on-site support for event managers as needed, coordinating with vendors, venues, and internal stakeholders.
• Support post-event follow-ups, surveys, and reporting to evaluate event success and identify areas for improvement.

Communications & Creative Lead

• Draft and schedule pre-, during-, and post-event communications for team review, including save-the-dates, invitations, reminders, confirmations, and thank-you messages, ensuring consistent tone, branding, and timely delivery.
• Develop landing pages and event registration forms to capture attendee data efficiently, such as contact details, session preferences, activity selections, and dietary restrictions. Ensure the pages are user-friendly, mobile-responsive, and aligned with the branding requirements.
• Develop and coordinate creative design requests for timely submission of event branding needs to the creative development team, adhering to established guidelines for timing and delivery expectations.

Vendor & Budget Management

• Liaise with third-party vendors including venues, caterers, entertainment providers, promotional item suppliers, and transportation companies to coordinate services and logistics.
• Monitor and facilitate the timely processing of sponsorship payments, ensuring that all invoices are issued and collected according to agreed-upon terms.
• Support tracking of expenses and active budget management for events, to ensure cost-effective planning and financial alignment.

Team Collaboration & Process Improvement

• Support cross-functional teams including marketing, sales, communications, and business development to ensure cohesive event execution and messaging.
• Contribute to the refinement of event processes, templates, and best practices to improve team efficiency and scalability.
• Participate in post-event debriefs and help identify opportunities for enhancing attendee experience, workflow optimization, or vendor partnerships.

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, Hospitality, or related field is required
• 2–4 years of corporate event planning or coordination experience preferred. Insurance Industry experience a plus.
• Familiarity with event management software such as Cvent is preferred
• Exceptional organizational skills, attention to detail, and ability to manage multiple projects in a fast-paced environment.
• Strong interpersonal and communication skills with a client-service mindset.
• Willingness to travel on occasion and work flexible hours during event periods.

CAC Group is an equal opportunity employer. CAH Holdings, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About Us: CAC Group is a leading insurance broker and advisor that provides expertise and placement capabilities across the spectrum of insurance and capital markets. The entity comprises CAC Specialty, an industry-leading specialty broker, CAC Agency, a P&C, personal lines and employee benefits broker, and CAC Capital, a structured solutions group that specializes in the convergence of insurance and capital markets. Collectively, CAC Group serves large corporations, small-to-medium enterprises as well as individuals. It is an employee-owned company and ranked in the top 40 of all U.S. brokerage firms. For more information, please visit us at www.cacgroup.com

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