Office Manager

Job Summary: Responsible for handling a wide range of administrative and support related tasks. Individual must be professional, well organized and flexible.

Duties & Responsibilities:

• Provide daily administrative support for management
•  Responsible for Support Services activities/questions – IT, Maintenance, Mail
• Manage inventory of office supplies and equipment
• Efficiently manage and coordinate office meetings and appointments
• Answer phones and direct to appropriate party promptly and efficiently
• Communicate and handle incoming and outgoing electronic communication
• Assist Marketing Department with projects, event planning, set up and scheduling
• Monitor kitchen cleanliness
• Maintain accurate inventory of snacks, beverages, and kitchen supplies
• Handle catering requests for office events and internal or external meetings
• Maintain employee records and facilitate HR-related tasks which may include onboarding of new employees
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Oversee office space utilization and ensure a safe and comfortable working environment
• Foster a positive work culture by organizing team-building activities
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Qualifications:

• Bachelor’s degree preferred; High school diploma is required
• 1-2 years of relevant work experience required
• Ability to interact with staff at all levels
• Ability to work in a fast-paced environment
• High level of professionalism and confidentiality
• Familiarity with human resources practices and basic financial management
• Problem-solving and decision-making capabilities
• Strong verbal and written communication skills
• Attention to detail & time management skills
• Proficient in Microsoft Office products to include Word, Excel & PowerPoint
• Salesforce/EPIC experience preferred