Reproductive Health Coordinator

• Provide administrative support to the Perinatal Leadership team.
• Coordinate all administrative aspects of the medical fellowship program, including onboarding, contract preparation, and status check-ins for incoming fellows.
• Manage the fellowship application and interview process by communicating with applicants, tracking documentation, and organizing interview logistics.
• Plan and execute fellow orientation week, handling presenter coordination, space reservations, and supply ordering.
• Maintain and administer the fellow evaluation platform; compile and distribute feedback from supervising physicians.
• Oversee graduation processes and training compliance by updating tracking documents, preparing billing reports, and sending timely reminders.
• Collaborate with the fellowship director and Medical Office Manager to build and communicate rotation schedules.
• Assist with annual fellowship budget planning, monitor spending, and manage reimbursements.
• Manage and update alumni records and fellowship verifications, including updates to the program website and database.
• Lead coordination of the IBCCP program by enrolling eligible patients, managing documentation, entering data into Cornerstone, and resolving billing issues.
• Conduct care gap outreach and partner with external organizations to promote cancer screenings, schedule patient appointments, and reduce barriers to care.
• Support cancer awareness initiatives and community engagement efforts through collaboration with internal teams and external partners.

Education and Experience: 

• Associate Degree in related field required
• Bachelor of Science in related field preferred.
• Proficient in MS Office Business Applications to include: Outlook, Word, PowerPoint, and Excel.
• 3-5 year experience providing administrative support to department head preferably in a healthcare setting.
• Proficient to handle a large number of administrative duties in a fast paced setting.
• Aptitude to develop letters, memoranda, reports, board and committee minutes, agendas, correspondence, coordinate and schedule meetings, etc.
• Ability to establish and maintain effective working relationships with executive leadership, senior management team, providers, department heads and co-workers.
• Capability to communicate effectively orally and in writing.
• Talent to function independently, works under pressure, and prioritize multiple projects while maintaining all required deadlines.

Physical Demands:

• Must be able to remain in a stationary position 50% of the time.
• Must be able to move around the clinic site 50% of the time.
• Constantly operates a computer, computer printer, copy machine, and telephone.
• Occasionally positions self to maintain exertion of physical strength to move objects of 10 pounds from one level to another.
• Must be able to transport from one site to another.
• Must be able to cover other shifts as necessary.

Language Skills:

• Ability to read and write proficiently in English and Spanish.