Human Resources Coordinator

Title: Human Resources Coordinator

Location: Administrative Office (on-site position)

City: Bellingham, WA

Position: Full time 40 hours/week, Monday-Friday 8:00am-5:00pm, non-exempt (hourly)

Compensation: The full wage scale is $24.90 - $34.27 per hour. Placement within the wage range is determined by a candidate’s relevant experience.

Benefits: At FCN, we offer a comprehensive benefits package designed to support your well-being and that of your family, with flexibility and quality care.

Health Benefits:

• Two Medical PPO plan options
• Flexible Dental coverage, including orthodontia for children and adults
• Employer-paid Vision coverage for employee and family members
• Expanded Employee Assistance Program (EAP) and mental health programs, including wellness and discounted gym memberships
• Flexible Spending Account (FSA), Healthcare and Dependent Care
• Health Savings Account (HSA) with an employer contribution of $1,500 (pro-rated based on enrollment eligibility)
• Health Reimbursement Account (HRA), up to $1,500 ($3,000 for family coverage)
• Employer-paid Life/AD&D insurance with optional supplemental additional coverage including a guaranteed issue amount with no health questionnaire
• Voluntary Accident and Hospital insurance plans with annual wellness benefits

*Eligibility for these benefits depends on your full-time or part-time status.

Time Off & Wellness:

• Paid Time Off (PTO), Paid Sick Leave (PSL), and Extended Illness Bank (EIB) to support your vacation, health, and personal needs
• PTO, PSL, and EIB accrue starting on your first day, and you can use paid time off after the applicable days of employment
• Full-time employees generally begin earning 18 days of PTO, increasing 33 days over time per our PTO policy.  You can rollover unlimited PTO hours into the next year.
• PSL accrues at 1 hour per 40 hours worked
• EIB accrues up to 32 hours per year (pro-rated based on hours worked) for both part-time and full-time employees, with a maximum of 480 hours

Retirement:

• 401(k) plan with employer match, both Traditional and Roth options available
• 401(k) Profit Sharing Plan
• Free financial planning guidance to support your retirement goals

*Eligibility for these programs is based on your years of service and required hours.

Additional Benefits:

• Eligibility for FCN applicable bonuses

Position Summary:

The Human Resources Coordinator provides administrative and technical support in multiple HR program areas and acts as a key resource for staff and leadership regarding HR related FCN policies and procedures. The HR Coordinator demonstrates a general knowledge and understanding of onboarding, benefits administration, compensation administration, recruiting and personnel record management and responds to routine inquiries in these program areas.

General Responsibilities:

• Provides clerical and administrative support for the Department and HR Team.
• Assists the HR Team with administrative, reporting, auditing, and reconciliation functions.
  • Runs routine reports, such as weekly DOH Clinical licensures certifications, FTE reports, etc.
  • Tracks employee licensure and certifications, communicates with employees to collect updated documentation prior to its expiration.
  • Tracks sign-on bonuses and step increases for applicable positions and employees.
  • Obtains appropriate approvals and prepares and submits Personnel Action Forms (PAFs) as needed.
  • Maintain employee personnel files.
  • Assists employees with Paycom Employee Self Service (ESS), benefits, timecard, and online training questions.
  • May assist with HR projects, job fairs or other initiatives.
  • Maintains the integrity and confidentiality of human resource files and records and shares only on an appropriate need-to-know business-related basis.
  • Keeps up to date with HR trends, employment laws and regulations and best practices.
  • Assists in the preparation and coordination of employee recognition activities.
  • Assists the HR team with various research, audits, and/or special projects.
  • Performs other duties as assigned in order to meet business needs.
• Performs various functions related to onboarding and offboarding employees.
  • Receives final hiring approvals, prepares employment offer letters and sends offers letters to selected candidates.
  • Prepares background check and initiates process with new hires.
  • Initiates the onboarding process and tracks status of required onboarding items.
  • Follows-up with new hires to ensure onboarding items are completed within the appropriate timeframe.
  • Prepares new hire orientation (NHO) materials and enrollment of new hires in online training program.
  • Informs appropriate departments (IT, Payroll, Benefits, Clinical Services, PAD, EMR, etc.) of new hire and provides each with the new hire’s relevant information needed for those groups to complete their work in the onboarding process.
  • Schedules new hires to attend NHO, prepares NHO agenda, schedules NHO presenters, conducts NHO as the primary facilitator.
  • Greets and welcomes new hires, collects and makes a copy of required Form I-9, required training/certification and other documents from new hires.
  • Completes the employer portion of Form I-9 and other required documentation.

Knowledge, Skills & Abilities:

• Exceptional communication skills both verbally and in writing.
• Proficient in MS Word, Outlook, Excel, HRIS systems to include reporting, graphing data and creating dashboards.
• Possesses a high-level of professionalism, communicating effectively with a wide range of individuals within the organization, offering exceptional service to candidates, staff, leadership and providers.
• Performs tasks with a high level of accuracy and attention-to-detail, able to use critical thinking to reach decisions, reprioritize tasks and identify when additional support or resources are needed to meet a deadline.
• Demonstrates understanding of the discretion required in HR roles and is adept at managing sensitive conversations or circumstances with calm and compassion.
• Ability to communicate effectively and establish and maintain effective working relationships

About FCN: As an independent, locally owned, physician-run network of family medicine providers, we are passionate about our community's well-being. We take the time to build strong, long-term relationships with our patients and our employees. We have 12 clinics and 3 urgent care centers in Whatcom and Skagit County, in a beautiful corner of northwest Washington where the mountains meet the sea. Family Care Network offers an innovative and rewarding work environment, with a strong patient focus and a fulfilling mission.

Education & Experience:

• High School Diploma or equivalent required. Bachelor’s degree in Business, Human Resources Management or Organizational Development preferred or coursework in these subject matter areas with equivalent experience required.
• Previous experience in Human Resources and/or general knowledge of the key HR program areas.
• Healthcare experience preferred.

Physical Requirements: While performing the duties of this job, the employee is occasionally required to: stand; walk; sit; use hand to finger coordination, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch; talk or hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required include: close vision, peripheral vision, depth perception and the ability to adjust and focus.

Immunization Requirements: Employees are required to meet immunization standards in accordance with federal, state, and organizational health and safety guidelines, as applicable to the role. A simple process is in place for employees to request exemptions for medical or religious reasons.

Family Care Network is a Drug-Free, Equal Opportunity Employer