Accounts Payable Supervisor

SUMMARY:

Oversees Account Payable function including processing of invoices, expenses and/or credit memos for goods and services on a timely basis (monthly and year-end close).  Oversees accurate processing of accounts payable ledger accounts.  Hires and trains colleagues. 

KEY ACCOUNTABILITIES:

1. Actively promote and drive a culture of safety.
2. Accurate and timely processing of Accounts Payable and actively managing all aspects of A/P.
3. Provide timely analytical support to Management as necessary

KEY RESPONSIBILITIES:

1. Runs weekly payments via Automated Clearing House (ACH), credit card and/or check.
2. Resolves issues or concerns with vendors pertaining to payment and disbursement.
3. Ensures payments are made in a timely manner and invoices are handled correctly.
4. Works with other departments/locations in regard to invoices/payment to vendors.
5. Enters information for invoices as needed.  Runs monthly and year-end close reports.
6. Maintains, analyzes and reconciles accounts payable ledger accounts.  May process check batches and/or check requests.
7. Develops, directs, plans and evaluates accounts payable policies and procedures, and ensures external and internal controls and policies are adhered to.
8. May act as backup for other positions in the department.  May perform other duties including but not limited to assisting Payroll, Accounts Receivable, Costing, etc.
9. Performs managerial responsibilities including but not limited to:  training, mentoring, coaching and developing colleagues; interviewing, hiring, planning, assigning and directing work.
10. Reviews vendor statements and communicates with vendors regarding payment status. 
11. Manage the positive pay process and action any exceptions.
12. Provide support for annual audits as necessary.
13. Performs other duties and responsibilities as requested or required.

EXPERIENCE, SKILLS, EDUCATION AND TRAINING:

Knowledge of standard accounting procedures. Highly proficient with Microsoft Excel, Word, and Outlook. Familiarity with sophisticated accounting systems and the willingness and ability to quickly learn new systems. Strong planning and organizational skills. Excellent written and verbal communication skills. Ability to work independently, multi-task, and prioritize. Flexible, adaptable, detail-oriented and self-motivated. Customer service and detail-oriented.