AP Specialist

SUMMARY:

Responsible for handling the accounts payable functions for multiple sites of Spectrum Plastics as part of the Shared A/P Business Service Team.

KEY ACCOUNTABILITIES:

1. Accurate and timely processing of accounts payable invoices in a multi-site environment.
2. Provide timely analytical and other support to the various site management as necessary.
3. Be able to troubleshoot and resolve issues in a timely manner.
4. Actively promote and practice continuous improvement.
5. Actively promote and drive a culture of safety.

KEY RESPONSIBILITIES:

1. Processes vendor invoices, credit memos, and statements for multiple SPG sites.
2. Review all vendor invoices, for appropriate documentation and approval.  Work with site liaisons to ensure accuracy of vendor invoices and reconcile discrepancies.
3. Research and resolve vendor related issues including, but not limited to, vendor payment inquiries and reconciling vendor statements in a timely manner.
4. Process cash disbursement transactions for multiple SPG locations. This includes invoice selection and preparation of disbursement report for each site and initiating payments to BMO Bank to process via ACH and/or check.
5. Act as backup for other sites serviced by the department.
6. Manage all vendor records and correspondence to set-up and maintain appropriate payment types, banking, bill-to addresses and other information.
7. Interact with all levels of the organizations to ensure that all vendors are paid appropriately. Work with site controller, management, and procurement as needed.
8. Provide support for annual, bank, sales & use tax, insurance, and other audits as necessary.
9. Prepare and file annual 1099 tax forms.
10. Performs other duties and responsibilities as requested or required.

EXPERIENCE, SKILLS, EDUCATION AND TRAINING:

Minimum of 3 years experience with Accounts Payable. Knowledge of standard accounting procedures. Able to process a large volume of invoices accurately, and timely, Highly proficient with Microsoft Excel, Word, and Outlook. Familiarity with sophisticated accounting systems and the willingness and ability to quickly learn new systems. Strong planning and organizational skills. Excellent written and verbal communication skills. Ability to work independently, multi-task, and prioritize. Flexible, adaptable, detail and customer service oriented, self-motivated and a team player.