Administrative Assistant - Finance

When you work for Gateway Hudson Valley, you make a difference in people’s lives.

Our Vision: To be a leader in supporting individuals as they strive to achieve a hopeful, satisfying, active, and contributing life.

Rate of pay commensurate with years of experience at GHV

We offer Medical, Dental, Life Insurance, 403(b) Retirement, Holidays, and generous PTO

POSITION SUMMARY

This position performs key support and administrative duties for the Executive Vice President and CFO (EVP & CFO), other executives and the Finance Department.  This role requires the ability to exercise sound and independent judgement with respect to matters of significance.  This role requires strong business acumen and professionalism. This role supports the Executive Vice President/ Chief Financial Officer, the Executive Team, Finance Department and other Management.

• Completes a broad variety of administrative tasks including the following: Managing deadlines on behalf of the EVP & CFO as well as other executives and the Finance Department, managing an active calendar of appointments, completing expense reports, coordinating the activities of the Finance Department, composing and preparing confidential correspondence, agendas, benefits administration and other administrative tasks assigned.
• Works with Finance Department Members and Residential Program Administration on personal allowance and food allotments for OPWDD and OMH program participants. 
• Oversee and collaborate with the Residential Department on the utility accounts, especially for cable, Wi-Fi, telephone, natural gas, oil, and electric.  Manages the main accounts for each utility and ensures that new service as well as cancellations are completed on a timely basis.
• Collaborate with Facilities Maintenance as well as Accounts Payable on large project bidding as well as day-to-day operations.
• Secures all insurance certifications to include liability, disability and worker’s compensation for vendors, contracts and as requested.
• Responsible for taking inventory and ordering office and program supplies for the Finance Department.
• Reviews rent reports to ensure correct amounts for the following month’s rent payments working closely with other Finance Department team members.
• Assists in the preparation and implementation of the strategic plan.
• Acts as a back up to other Administrative Assistants.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• Associate degree

Experience:

Three years’ experience as an Executive Assistant or four years of office management experience. 

Two years financial office experience.

Licenses / Certifications:

• N/A

PREFERRED QUALIFICATIONS

• Five years’ experience as an Executive Assistant preferred.
• Managerial/Supervisory experience highly preferred.

REQUIRED SKILLS

• Must have a strong working knowledge of Microsoft Office Suite
• Must be able to manage multiple priorities
• Professionalism and ability to handle confidential information with integrity

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requests for reasonable accommodation will be reviewed per ADA standards.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk, handle, and reach with hands and arms. This position may require the employee to bend, kneel, stoop, crouch, crawl, or climb.

REGULATORY CLEARANCES REQUIRED:

• Background checks are required.

We are an EEO/AA employer M/F/D/V/SO employer