Onsite Project & Facilities Manager (Magnolia Park)

GrandManors is a Division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The GrandManors professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

Community Summary: 

This is an exciting opportunity for a motivated, organized and quality-minded manager. Advancement and professional development opportunities to expand responsibility for other branch operations. Responsible for supervising a crew of maintenance personnel, daily scheduling, preparing estimates and proposals, managing computer-based work- order system, interacting with homeowners, vendors, HOA community managers, periodic property inspections, and administration of time sheets and expense reporting.

• Supervise a crew of two plus maintenance technicians 
• Manage computer-based work-order system, and ensure completion of work
• Maintain excellent relations with owners/residents through fast, well-done, efficient work completion
• Grow the maintenance operation to achieve goals set forth by leadership
• Manage daily scheduling of crew members and resource allocation Organize and set up maintenance projects
• Set up maintenance schedules
• Prepare estimates and proposals
• Track job information in spreadsheets
• Manage time sheet records and expense reporting
• Adhere to the maintenance portion of the budget
• Purchase maintenance and construction supplies
• Complete periodic inspections of grounds, common area buildings, structures and advice supervisor if needed
• Plus other work related tasks as needed

Essential Duties and Responsibilities: Management of people and processes 

• Prepare Scope of Repair and/or Scope of Work
• Send out prepared scope in a usable Request for Proposal (RFP) format.
• Respond to Request for Information (RFI’s) from bidding contractors in a timely manner.
• Conduct pre-construction meetings, on-site when appropriate.
• Perform project Safety Checks.
• Make scheduled site visits and document project with Daily Report in approved format.
• Document and provide resolution to major project incidents by completing Occurrence Reports.
• Photo document site visit with progress photos
• Schedule site visit to compile Punch List items and schedule repairs with contractor
• Schedule and conduct Final Inspection and finalize project
• Attend weekly Construction Services team meetings
 
Plus other work related tasks needed

Qualifications: 
Knowledge, Skills, Abilities, and Other Qualifications:

• Must have project management experience for a construction company
• Skill in organization and analytics
• Skill in attention to detail, decision making, and problem solving
• Skill in identifying potential risks and providing solutions
• Ability to prioritize and handle multiple assignments
• Ability to be diplomatic
• Ability to perform duties with limited supervision
• Ability to utilize different computer software programs
• Ability to lead large projects
• Ability to effectively communicate both verbally and in writing
• Ability to be professional in appearance and presentation
• Ability to work in a fast paced environment
Ability to work a flexible schedule in order to meet deadlines

Education and Experience:
• Project Manager Certified 
• 3 years of experience in the construction or civil engineering industry required
• 5 years of experience as a project manager preferred
• 5 years of experience as an estimator preferred

• 3+ years of maintenance experience required
• Previous maintenace experience in property management strong desired
• Previous supervisor/management experience strongly desired
• Knowledge of Homeowner Association Management industry preferred
• Must be able to speak, read and write English. Spanish speaking skills are a plus
• Excellent  people  skills, well-spoken and professional
• Enjoy working in a fast paced environment
• Must be well organized and be able to multi-task Must be a proficient problem solver
• Must know how to use tools, supplies, materials, chemicals in a manner that does not endanger self, other employees, residents, the environment or the public in general

Pay and Benefits:
$90,000 annual salary per year

Benefits Include:
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High-Deductible Medical Plan to be eligible)
• FSA
• Education Reimbursement
• 401K matching
• Employee Assistance Program (EAP)
• 11 paid Holidays
• Paid Time Off