Accounting Coordinator

About Us: Jewish Collaborative Services (hereafter known as JCS) was established in 2018 as a result of a combination of five prior entities (Jewish Family Service, Jewish Seniors Agency, Shalom Apartments, Shalom II Apartments, and Tamarisk Senior Living). The combined agency's goal is to serve people of all faiths with better access to professional services in the greater Rhode Island and nearby Massachusetts communities. The emphasis for the new agency will be in recognizing and meeting current and emerging community needs within the framework of Jewish traditions and values.    

Core Values & Principles: JCS is a social service agency rooted in the following Jewish values:  

Tikkun Olam (Repairing the World)  

• Relieve human suffering and seek peace and mutual respect among people 

• Strive for social justice through community action  

• Advocate on behalf of clients and community 

Sherutei Rachamim (Compassionate Service)  

• Deliver high quality services with compassion to all those in need 

Kehillah (Community)  

• Serve the needs of the Jewish community and the community at large of Rhode Island and Southeastern Massachusetts with kindness and a spirit of inclusiveness  

B’Tzelem Elokim (Honoring the Individual)  

• Treat each individual with dignity and respect 

Kivud av v'em (Honor thy father and Mother)  

• Promote and preserve the dignity of all seniors  

Hitkadmut (Cultivation for the Future)  

• Strive for excellence in everything we do 

• Ensure that our staff receive high quality training and the necessary tools for success  

• Continue to improve our services 

• Create innovative programs that reflect the changing needs of the children, families, seniors, and communities we serve  

• Seek and value collaborative efforts with other agencies in the community at large 

Job Summary: The Accounting Coordinator will be responsible for processing payables in accordance with JCS’s accounting procedures for all entities.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Maintains and reconciles prepaid and accrued expense schedules and posts corresponding entries on a monthly basis.

• Facilitates payment of vendors for all entities, which may include verification of federal ID numbers.

• Enters invoices into appropriate software upon receipt, obtains proper approval from the appropriate managers, and completes payment as directed by the Accounting Manager.

• Properly code and enter invoices into the accounting software.

• Prints checks, obtains proper signatures, and mails vendor payments, ensures that check copies are scanned into appropriate file for verification.

• Review monthly vendor statements or outstanding balances to ensure accuracy and resolve discrepancies.

• Ensure the annual 1099 vendor list is complete and accurate.

• Completes credit card coding and entry.

• Is audit ready and regularly assess past audit results to ensure we work in a compliant manner consistently.

• Participates in the billing process with the Accounting Manager which may include Lifelink, counseling services, Medicaid, PACE, Tamarisk and other business lines as needed to include problem solving through denials and resolving.

• Follows up on outstanding receivables with internal and external stakeholders on a monthly basis and escalates to Accounting Manager, Executive Director and CFO as needed.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Job Description Acknowledgement:  

I have read the job description and duties listed above.  I agree to accept the position as listed and other job-related duties as assigned. I can perform the essential functions as outlined, with or without reasonable accommodation.  I will support the policies of the organization and fulfill the position responsibilities.