Assistant Director of Facilities

About Salem Academy and College

Salem Academy and College is the oldest continuously operating educational institution for girls and women in the country.  Since 1772, the institution has engaged in transformational change to innovate women’s education. Founded with the mission of making education accessible to all, Salem has a rich 252-year-old history and a long-standing track record of educating students who are prepared to make a bold impact locally, nationally and globally through liberal arts education. Our graduates are committed to making the world a better, healthier and more equitable place. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of health leaders.

Position Summary:

The Assistant Director of Facilities reports directly to the Executive Director of Operations. As an essential employee, this position coordinates and supervises the work assignments of the Maintenance and Custodial staff.  And in the absence of the Executive Director of Operations coordinates and supervises the Maintenance & Custodial staff, along with the overall responsibility of the Facilities operation.  The position is responsible for maintaining the buildings and related equipment, employee training, assigning work for routine maintenance & cleaning and project work in a timely, efficient, and professional manner. Must be knowledgeable in general maintenance duties, custodial duties, building maintenance, mechanical, HVAC, plumbing, electrical, carpentry. mechanical systems, and construction in the maintenance and repair of college facilities and equipment. The Assistant Director of Facilities is responsible for proper supervision, safety, ordering of supplies, parts, materials, and performing administrative duties.

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Essential Duties and Responsibilities:

• Supervise, coordinate, and direct the Maintenance & Custodial staff to include work scheduling and assignments, training, routine maintenance, and project work.
• Hire and manage staff, including approval of timesheets and time-off requests
• Ensures the team follow all Institutional policies and procedures
• Leads safety inspections for the campus
• Develops, organizes, and leads all trainings
• Orders supplies, parts, tools, and materials with Executive Director of Operations approval.
• Responsible for maintaining the buildings and related equipment in a timely, efficient, and professional manner.
• Responsible for installation, routine maintenance, repairs and inspections of all l equipment and buildings
• Monitor, Review, and Respond to work order requests
• Select and contract specialists on larger projects as directed.
• Work cooperatively and effectively with all members of the department, and other campus constituencies.
• Ensure that campus buildings and property are in clean and orderly condition.
• Performs maintenance & custodial duties based on the needs of the department  
• Follows procedures for the use of chemicals and power machinery to prevent injury and damaged equipment.
• Manage inventory of all tools, parts, materials and supplies.
• Assist with the snow removal as needed
• Drives vehicles required to perform work or travel, including Salem vehicles, vans, or industrial equipment.
• Must be flexible with work hours and have the ability to take 24 hours on-call duty.
• Ability to work rotating shifts, weekends, holidays, during inclement weather, and during other circumstances requiring maintenance staffing.
• In the absence of the Executive Director of Operations, perform supervision of both maintenance & custodial staff, along with overall responsibility of the Facilities operation.
• Performs other tasks, duties, and responsibilities as assigned.

POSITION KNOWLEDGE, SKILLS, ABILITIES

• Ability to professionally supervisor, mentor, and manage personnel.
• Ability to understand and follow safety procedures.
• Ability to safely use equipment, chemicals and supplies.
• Ability to use hand and power tools applicable to maintenance trade.
• Ability to lift and manipulate heavy objects.
• Ability to read, understand, follow, and enforce safety procedures.
• Ability to understand written and verbal communications
• Excellent communication, oral, interpersonal, and writing skills.
• Strong troubleshooting skills including the ability to multi-task and work independently with demonstrated problem-solving skills.
• Ability and skill to give appropriate feedback to coworkers and supervisors.
• Ability to communicate across levels of staff.
• Knowledge of facilities maintenance best practices, procedures, and terms associated with facilities maintenance, and physical plant operations.
• Knowledge of inventory control practices.
• Ability to establish and maintain an effective working relationship between diverse operating groups, personnel, and organizations.
• Ability to organize work and maintain schedules.
• Ability to cope and adapt to changing requirements, needs, and goals (sometimes rapidly changing).
• Ability to evaluate situations and recommend action and/or cost-effective solutions.
• Ability to perform repetitive motion for long periods of time.
• Excellent manual dexterity, innovative/critical thinking, and problem-solving skills
• Demonstrate proficiency with technology, computers, and computerized maintenance management system (CMMS).
• Ability to efficiently and accurately assign, enter, edit, mark as completed, add notes, complete work orders, etc. within CMMS system.
• Demonstrated experience as a maintenance technician.
• Physically capable of lifting 50 pounds.
• Strong understanding of general maintenance processes and methods.
• Experienced in operating a variety of equipment, including skid-steer, snowblowers, lawnmowers, and small hand and power tools.
• Working knowledge of tools, common appliances, and devices

Required Qualifications:

• High School diploma or equivalent, or combination of education and experience may be considered.
• Minimum of 5 years’ experience in Facilities related fields
• Minimum of 5 years’ experience in a supervisory position
• Strong troubleshooting and problem-solving skills.
• Ability to interact and communicate professionally and effectively in a tactful and courteous manner with a variety of people, including co-workers, students, employees, faculty and the general public.
• Ability to understand and follow written and oral directions; ability to complete assignments without immediate supervision; ability to perform all essential functions using safe work methods and following safety regulations relating to the job.
• Submit to random drug testing
• Ability to pass a background check.
• Valid driver's license.

Physical/Environmental Requirements:

• Bend, squat, stand, kneel, walk, run, crawl, and climb.
• Regularly ascend/descend stairs.
• Walk for long distances and sit for varying lengths of time.
• Work may necessitate accessing and working in confined spaces or high spaces.
• Must be physically able to perform tasks appropriately.
• Must be physically able to operate the tools and equipment required to perform duties.
• Work in an indoor/outdoor environment subject to changing temperatures.
• Ability to lift heavy objects, climb ladders, and work at heights
• Considerable physical activity. Requires heavy physical work; heavy lifting, pushing or pulling required of objects up to 50 pounds. Physical work is a primary part (more than 70%) of the job.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
• Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Exposure to cleaning agents and chemicals such as disinfectants, grease, lubricants, solvents, graffiti remover, floor stripper, floor wax, propane, paint thinner.
• Perceive sounds at normal speaking levels with or without correction and receive detailed information through oral communication; express and exchange ideas by means of verbal communication.

Salem Academy and College is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law in its employment practices.