Staff Accountant

This role combines foundational accounting competencies with specialized skills in managing receivables, making it integral to safeguarding cash flow and supporting sustainable business growth. The successful candidate will be responsible for a wide array of accounting functions, including but not limited to general ledger management, financial reporting, and the end-to-end accounts receivable process.

Key Responsibilities 

• General Ledger Management: Prepare, review, and maintain the general ledger, ensuring accuracy and adherence to accounting standards. 
• Accounts Receivable Preparation: Prepare and manage the entire accounts receivable cycle, including invoicing, payment processing, customer account reconciliations, and aging reporting.
• Invoice Generation & Management: Generate timely and accurate client invoices, monitor outstanding balances, and communicate with stakeholders regarding discrepancies or delays. 
• Collections: Proactively follow up on overdue accounts, negotiate payment arrangements, and collaborate with the sales and customer service teams to resolve billing issues and disputes. 
• Cash Application: Accurately apply incoming payments to customer accounts, ensuring all transactions are recorded promptly. 
• Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial statements, providing analysis and insights related to accounts receivable and overall financial health. 
• Audit Support: Provide supporting documentation as needed for internal and external audits, and address auditor inquiries related to receivables and general accounting. 
• Regulatory Compliance: Ensure that all accounting practices, particularly those related to accounts receivable, comply with relevant laws, regulations, and internal policies. 
• Process Improvement: Identify opportunities to enhance accounts receivable and accounting processes, implementing best practices to increase accuracy and efficiency. 
• Record Maintenance: Maintain organized and up-to-date financial records, including backup documentation for all transactions. 
• Cross-Functional Collaboration: Work closely with other departments to ensure that financial information is accurate and supports organizational objectives. 
• Customer Relationship Management: Serve as a point of contact for client billing inquiries, demonstrating professionalism and prompt resolution of issues to enhance customer satisfaction. 
• Month-End and Year-End Close: Participate actively in the month-end and year-end closing processes, assisting with account reconciliations and journal entries
• Assist with benefit payment processing
• Reports directly to the Director of Finance & Accounting

• Bachelor's degree in accounting, finance, business administration, or a related field. 
• Minimum of 2-3 years of relevant accounting experience, with a strong emphasis on accounts receivable functions. 
• Solid understanding of Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS). 
• Proficiency in accounting software Sage 300 and, especially Excel. 
• Demonstrated ability to analyze and resolve discrepancies efficiently. 
• Excellent verbal and written communication skills, with the ability to interact effectively with clients and internal teams. 
• Strong organizational skills and attention to detail. 
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 
• High degree of integrity, confidentiality, and professionalism.