Special Events Coordinator

The Special Events Coordinator is responsible for planning and executing special events that further the J’s mission. The J’s mission is to develop and strengthen Jewish identity, foster Jewish values and enrich the Jewish community and the greater community. The coordinator will support planning and execution for the Children’s Scholarship Ball, the J’s marquee annual fundraiser and Golf outing. The Ball will take place on February 28, 2026, and raise critical funds for early childhood education and summer day camp. This is a part-time role for approximately 15-20 hours per week, and is expected to be seasonal, with work from September through May, and little or no work in June through August. Hours per week vary depending on program needs and are expected to increase to approximately 30-40 hours per week in January – April 2026. The Special Events Coordinator will be an essential part of the J’s development department. This is a great opportunity for a self-motivated events professional with a track record of success who wants to advance the J’s mission. Come join our team to be a part of something special!

DUTIES AND RESPONSIBILITIES

1. SPECIAL EVENTS

2. Plan and oversee the auction for the Children’s Scholarship Ball in partnership with Ball Chairs and Committee.

3. Participate in and provide guidance to auction committee

4. Follow up with volunteers to check in on progress, offer support

5. Coordinate all elements of planning for the Ball and Golf outing with various vendors

6. Assist with some elements of fundraising

7. Liaison with vendors, site coordination and details

8. Set up electronic and physical systems to support live auction

9. Partner with the Marketing Department to prepare materials, and promote events etc.

10. Do post-event analysis and provide recommendations for the future (what worked well; areas of opportunity for improvement) on all events

AGENCY

1. Participate in agency-wide meetings and in-service training programs, as applicable.

2. Work to promote programs in other areas and collaborate across the agency with other staff and volunteers to further the J’s mission

1. 1-2 years of experience with auctions and/or event planning.
2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
3. Excellent organizational skills.
4. Excellent time management skills, ability to juggle multiple tasks and deadlines.
5. Excellent communication skills, both written and oral.  Able to interact professionally with all levels of internal and external personnel. Comfort interacting with respected, high-profile community members in a professional manner.
6. Positive energy and attitude; ability to work independently and take responsibility for a process from beginning to end.
7. Experience working in a team and collaborating with others, including across different levels, people, and teams.
8. Interest and a passion for the Jewish community.
9. Willingness to be flexible and available to work evenings and weekends as required for events.
10. Desire to go above and beyond for the success of the program with a willingness to perform job tasks that are not part of the immediate job responsibilities.
11. Ability to lift and carry packages, equipment, and materials up to 20 pounds.