Reconciliation Accountant

LANE COLLEGE

JOB DESCRIPTION

JOB TITLE: Reconciliation Accountant

DEPT: Business and Finance

REPORTS TO: Chief Financial Officer

FLSA: Exempt

JOB PURPOSE AND REPORTING STRUCTURE: The Accountant – Reconciliation is responsible for ensuring the accuracy and integrity of financial records for Lane College. This role performs detailed reconciliations of general ledger accounts, bank statements, grants, student accounts, and other financial transactions in compliance with institutional policies, GAAP, and government regulations. The ideal candidate will have strong analytical skills, attention to detail, and experience in higher education or nonprofit accounting.

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following:

Financial Reconciliation & Reporting

• Perform monthly, quarterly, and annual reconciliations of general ledger accounts, including bank statements, accounts receivable, grants, and auxiliary funds.
• Investigate and resolve discrepancies in financial records, working closely with departments such as Student Financial Services and Sponsored Programs.
• Prepare adjusting journal entries as needed to correct discrepancies.
• Maintain documentation for audit purposes and ensure compliance with internal controls.

Grant & Fund Accounting

• Reconcile restricted and unrestricted funds, ensuring proper allocation per grantor and institutional guidelines.
• Monitor grant expenditures and compliance with funding agency requirements.
• Assist in financial reporting for federal, state, and private grants.

Student Account & Tuition Reconciliation

• Verify accuracy of student billing, payments, and financial aid disbursements.
• Reconcile tuition revenue with student information systems.

• Collaborate with Financial Aid and Registrar’s Office to resolve discrepancies.

Compliance & Audit Support

• Ensure adherence to GAAP, GASB, and federal/state regulations (e.g., Title IV, A-133 audits).
• Assist in preparing schedules and documentation for internal and external audits.
• Recommend process improvements to enhance efficiency and accuracy/

Collaboration & Communication

• Work with cross-functional teams to resolve reconciliation issues.
• Provide training and guidance to departmental staff on proper accounting procedures.
• Generate financial reports for leadership as needed.

EDUCATION and/or EXPERIENCE: Bachelor’s degree in accounting, finance, or related field

(CPA or CMA). Three - Five years of accounting experience, preferably in higher education

or nonprofit sectors. Experience with fund accounting, grant management, and student

financial systems. Proficient in ERP system and advanced Excel skills.

QUALIFICATIONS: Strong analytical and problem-solving abilities. Knowledge of GAAP,

GASB, and compliance requirements for higher education. High attention to detail and

organizational skills. Ability to manage multiple deadlines in a fast-paced environment.

Ability to work successfully in a team environment, promote teamwork. Ability to

use. confidential information in an appropriate manner and protect employees’

privacy. Ability to manage people and have accountability for company assets.

Basic computer skills and ability to quickly learn modern technology systems.

LANGUAGE SKILLS: Ability to read and comprehend instructions, short correspondence, and memos. Ability to prepare correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS: Ability to perform basic mathematic functions. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES:  Requires the ability to operate a variety of standard business machines, such as a computer and the job-related software, a keyboard, calculator, telephone, FAX, photocopier, shredder, etc.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and use foot/feet to operate machinery.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to risk of electrical shock. The employee is occasionally exposed to fumes or airborne particles.

The nose level in the work environment is usually moderate.