Project Controls Specialist 1

POSITION DESCRIPTION

A Little About Us: ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About your role:

The Project Controls Specialist plays a key role in ensuring successful project execution by managing earned value, cost performance, and schedule performance. This position collaborates with project teams and stakeholders to create detailed project status reports, oversee quality assurance and control of documentation, and support construction activities through effective coordination and communication. The Project Controls Specialist also maintains project schedules and project documents, ensuring alignment with project timelines and objectives.

Essential Duties and Major Responsibilities:

• Collaborate with project teams and external stakeholders to collect and analyze data necessary for generating comprehensive weekly project reports.
• Monitor project performance via weekly time charged to projects, Cost Performance Index, Schedule Performance Index and other Key Performance Indicators.
• Oversee earned value management processes to project final project financials and ensure the projects remain on budget and schedule.
• Assists the project management team with creating and updating comprehensive project schedules.
• Coordinates with project teams to report completion status of project tasks.
• Supports construction activities by managing submittals, routing requests for information (RFIs), tracking earned value and quantities, and serving as a conduit between field teams and office-based project management.
• Coordinates and facilitates project meetings, documenting and distributing detailed meeting minutes to both internal and external stakeholders to ensure clear communication and follow-through on action items.
• Assist with other duties as assigned.

Education:

• High school diploma or GED is required.
• Associate or bachelor’s degree is preferred.

Type of Experience Needed to be Successful:

• 1+ year of project controls and industry experience is preferred.

Specialized Skills:

• Excellent written and verbal communication skills.
• Problem-solving skills to propose mutually beneficial solutions.
• Developing leadership skills and some general experience leading work groups or task forces in specific projects.
• Competent in Microsoft Office Suite, including Word, Outlook, and Excel, as well as other software required to execute daily tasks.
• Ability to create and run complex Excel sheets.
• Basic understanding of accounting principles.
• Ability to self-direct and take responsibility for own tasks, deliverables, and timelines.

 Supervisory Expectations:

• The position does not have any regular responsibility for overseeing or supervising the work of other team members. This position may act as a mentor to lesser experienced team members.

Independence of Action:

• Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures and may set priorities and organize work within general guidelines established by supervisor/manager/leader.

Physical Demands and Work Environment: (The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to one third of working time, "regularly" means between one third and two third of working time, and "frequently" means two third and more of working time.)

• The work environment is the typical office and construction environment. The employee must complete their work satisfactorily in an environment where there are significant distractions, including staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others. As well as loud noises, OSHA hazards, industrial materials, machinery & equipment, dangers chemical substances, and interruptions requiring the employee to answer questions from others. Must be able to drive to sites or meetings with clients.
• The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds and should do so in a sound and safe manner. This job's specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Hours:

Core Competencies:

• Oral Communication and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Ability to communicate with clients or customers.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Detail Oriented – Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position