Economic Resource Administrator
JOB TITLE: Economic Resource Administrator
CLASSIFICATION: Exempt
DEPARTMENT: Mayor
SUPERVISOR: Mayor
SALARY: $81,796 to $122,695 Annually
Research, develop, and implement diverse funding strategies for infrastructure, quality of life, and economic issues related to various city priorities. Manage the grant making process to include forecasting, seeking, writing, and administering grants under federal, state, local and private aid programs. Coordinate and direct grant and economic development related projects. Provide grant and project support, guidance, and technical assistance to staff, subrecipients, and community partners. Ensure continuity in strategic planning and goal setting for grant funding and implementation across administration changes. Manage grant activities to ensure legal and regulatory compliance with all state and federal laws, proper use and distribution of funds, and timely submission of required reports and other official documentation. Supervise the Housing and Community Development federal program.
PRIMARY DUTIES AND RESPONSIBILITIES
- Builds and maintains relationships with elected officials, state, county, and city staff, local, federal and national agencies and organizations to identify and secure funding sources and economic development opportunities to further city and regional development.
- Develops projects, researches, analyzes, and identifies new opportunities for federal, state, local and/or private foundation funding.
- Coordinates and manages Department Directors, Project Managers, Contractors, and Partners throughout all phases of the grant and project related planning, development, and implementation.
- Manages grant compliance processes including internal review and approval requirements, report writing, file management and correspondence; ensures compliance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards; using these requirements, reviews and approves all related invoices submitted by departments for expenditures of all federal grant awards.
- Prepares and submits environmental reviews, technical documents, and grant applications according to grantor requirements; prepares and presents applications, resolutions, and contracts for official approval; communicates and negotiates with grantor agencies.
- Prepares and negotiates grant application budgets to ensure adequate levels of financial support and resource capacity needed for implementation, including match requirements.
- Administers the Grants Management Software and monitors the performance of all grants with respect to activities, deliverables, and milestones agreed upon to ensure all deadlines are met. Develops guidance and provides software training for employees.
- Oversees U.S. Department of Housing and Urban Development Community Development Block Grant program, including supervision of Program Manager of Community Development.
SECONDARY DUTIES AND RESPONSIBILITIES
- Participates in working groups with federal funders, state and local agencies, service organizations, and developers.
- Prepares reports, documents, creates, and edits correspondence, publications and presentations representing various aspects of the city.
- Assists the Budget and Accounting Analyst, as needed, to ensure timely grant reimbursements and draws of grant funds.
- Reviews and updates policies and procedures as needed.
- Assists the CDBG Program Manager with the preparation of the Annual Action Plan, Consolidated Plan, contracts, amendments, forms, and communications.
- Maintains the files for all grant related resolutions and contracts.
- Performs other duties and responsibilities as required.
KNOWLEDGE, SKILLS AND ABILITIES
- Principles and practices of grant program development and administration.
- Principles of governmental accounting, budgeting, and grant writing.
- Knowledge of federal, state, and local laws, codes, and regulations.
- Principles and practices of research, data collection and statistical analysis.
- Ability to manage multiple assignments within established deadlines.
- Knowledge of modern office practices, methods, and computer software.
- Ability to prepare comprehensive reports and represent ideas clearly and concisely, both orally and in writing.
- Ability to work independently with minimal supervision and as part of a team.
- Ability to exercise reasonable judgement in decision making.
- Communicate clearly and concisely, both verbally and in writing.
QUALIFICATIONS FOR THE JOB
Required:
Six (6) plus years of grant writing experience.
Preferred:
Bachelor’s degree in business, Management, Public or Business Administration; AND two years’ experience in grant writing and administration.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.
Working Environment:
Work closely with others in an office environment utilizing a computer and other office equipment.
