Youth Education Program Coordinator and Administrative Support

JOB TITLE:   Youth Education Program Coordinator and Administrative Support

FLSA Status: Non-Exempt

General Statement of Duties:   Performs a variety of administrative and operational duties associated with Summer Camp programs. Assists the Department Coordinators and Department Supervisor with day-to-day activities and special projects as assigned.

Supervision Received:    Works under the direction of the Art and Education Supervisor.

Supervision Exercised:    Part-time, summer seasonal staff

JOB DESCRIPTION: The following examples of duties are intended to be illustrative only and are not intended to be all inclusive.

• Responsible for programming concepts and implementation of summer camp  program for children.
• Review program content and quality to assure compliance with HRCA policies.
• Plans and prepare curriculum for summer camp programs.
• Hire and supervise staff, assist with performance evaluations, performance management as needed, and edits payroll.
• Manages program budgets and participates in the annual budget process.
• Responsible for working with local council to set up, monitor, and manage UPK (Universal Preschool) process for preschool department.
• Works with Finance team to audit and verify payment reports for UPK program.
• Ensures compliance and reporting with UPK program.
• Works with department to input activities, troubleshoot program registrations, and maintain database in recreation software for Art and Education department.
• Serves as member and staff contact for program refunds, complaints, transfers and conflicts.
• Assists preschool department with additional tasks, teaching, and administrative duties, as requested.
• Performs related duties as assigned and required.

Physical and Environmental Standards: Most work is performed indoors in a busy office and classroom environment with frequent noise and interruptions.  Some work may be performed outdoors in various conditions, including but not limited to heat, humidity, sun, rain, wind, cold and snow. Must be able to repeatedly sit, walk, stand, climb, bend, kneel, stoop, reach and lift, push, and pull.  Must be able to type, write, use a calculator, use a computer, and answer the telephone.  Must possess the ability to use the telephone/cellphone to talk and hear.  The ability to communicate face-to-face is needed.  Vision requirements include near and far acuity.  Must be able to properly lift/move 20 pounds unassisted and 40 pounds with help.  Must be able to travel between all (4) facilities and/or offsite as needed.

QUALIFICATIONS:

Required Knowledge, Skills & Abilities:   Background in programming for youth. Previous supervisory and budgeting experience. Ability to effectively communicate in oral and written formats with staff and customers.  Ability to understand and interpret rules and regulations which govern HRCA membership.  Ability to collect, analyze and present data in report format.  Ability to establish and maintain effective working relationships with supervisors, peers and HRCA membership.  Strong computer skills a requirement.  Must possess or be able to obtain current First Aid and CPR certification within 30 days of employment.  Must be able to lift items 10-25 pounds unassisted. 

Must possess a valid driver’s license, a clean motor vehicle record, and meet all HRCA driving policy standards, including pre-approval to drive from the HRCA insurance carrier. Strong situational awareness and adherence to safe driving practices are essential to ensure personal and public safety while working within a vehicle. 

Must be a minimum of 21 years of age.

Must pass a pre-employment background check and drug screening.

Benefits: Benefits for full time employees include Health Insurance, Telehealth, Life insurance, EAP (Employee Assistance Program), STD/LTD, Flex Plans, 401k plus company match, PTO options, Tuition Reimbursement, Employee Discounts (30%) for Programs and Events, Referral Program and Recreation Center usage.

Education: Bachelor’s degree from an accredited four-year college or university is desired.

Experience:   Two years in youth recreation programming desired.

Application Submittal Deadline: 10/31/2025

EOE