Onboarding Specialist

Who we are:

At CallRevu, we leverage innovative technology to help dealerships focus on what truly matters—the customer. Our state-of-the-art solutions streamline communication strategies through advanced telephony, call monitoring, detailed analytics, tailored training, and more. By enhancing customer engagement and improving lead conversion, we empower dealerships to drive meaningful business results.

About this role:

The Onboarding Specialist is responsible for supporting the enrollment and launch processes to ensure a smooth onboarding experience for new customers. Reporting to the Onboarding Manager in the Operations department, this role will work closely with the sales and customer success teams, assisting with customer inquiries, managing documentation, and coordinating onboarding activities.

A few of the things you'll be doing:

• Guide new customers through the enrollment process, providing assistance and answering their questions.
• Collect and verify customer information, ensuring accuracy and completeness of enrollment forms and contracts.
• Collaborate with the sales team to ensure a seamless transition from the sales process to onboarding.
• Maintain an organized and up-to-date database of customer information, enrollment documents, and contracts.
• Ensure compliance with data protection regulations and confidentiality policies.
• Generate reports and metrics related to customer enrollment and onboarding activities.
• Serve as the primary point of contact for customer inquiries regarding the enrollment process, pricing, and product information.
• Collaborate with cross-functional teams, such as sales, customer success, and technical support, to address customer concerns and resolve issues promptly.
• Provide exceptional customer service, offering guidance and support throughout the enrollment journey.
• Identify areas for process optimization and propose solutions to enhance the efficiency of the enrollment process.
• Work closely with internal teams to streamline workflows, eliminate bottlenecks, and improve overall customer experience.
• Stay updated on industry trends and best practices to continually enhance the enrollment process
• Serves as the liaison to assist in transitioning new customers from the implementation phase to their Account Manager.  This includes ensuring the customer account is moved from activation date to account launch within seven (7) or fewer business days.
• Provides training to new dealers/groups on CallRevu’s online platform and functionality, including, but not limited to, alert utilization, reporting, utilization, distribution, etc.
• Partners with new customers on CallRevu’s software programs and platforms to provide visibility and status by dealer store/group.
• Schedules and completes initial launch, 15-day, and 30-day launch calls with new dealers/groups to ensure all items on the checklist are complete and the customer is ready to be transitioned to the account management phase.
• Monitors and provides reporting on recently launched dealers/groups for the first 30-days of their CallRevu experience via company set touch point requirements.
• Sets up alerts and report distributions for new dealers/groups.
• Investigates any potential call volume and/or early connectivity wins and provides dealers/groups with action plans to continue to improve their connectivity.
• Measures, maintains, and continuously improves delivery process to ensure optimal efficiency for an exceptional customer experience.
• Ensures a smooth handoff and transition to the Account Manager within 45 or fewer business days from date of launch.
• Distribute relevant reports and updates to the relevant team members.
• Collaborate with internal teams to enhance overall knowledge and performance.
• Performs other duties as assigned

What you bring to the table (among other things):

• 2 to 4 years of experience in customer account management, customer training, or launch and enrollment of new customers accounts or a combination of these. Experience in the automotive industry and/or SaaS industry strongly preferred.
• Working knowledge on assessing, diagnosing, troubleshooting, and resolving technical customer support issues with the ability to respond to escalated issues at a high level and involve others as appropriate.
• Strong computer skills and the ability to navigate and learn multiple programs and applications throughout the workday
• Functional knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.
• Ability to work effectively and manage time and job responsibilities in a remote work environment while leveraging the appropriate tools (i.e. Microsoft Teams, Zoom) to effectively communicate and collaborate with team members and customers.
• Ability to align to CallRevu’s Mission, Vision, Values, and goals to support Organizational goals and initiatives

Why you'll love working at CallRevu:
At CallRevu, we believe that great people are the foundation of great success. Here’s what we offer:

• A Collaborative Culture: We value your ideas and contributions, fostering a supportive and inclusive environment.
• Cutting-Edge Technology: Work with innovative solutions that are transforming the automotive industry.
• Competitive Compensation: Enjoy a comprehensive benefits package and ample opportunities for professional growth.

If you’re excited about helping dealerships connect with their customers in meaningful ways and want to be part of a team that’s making a difference, we’d love to hear from you. Apply today and let’s drive success together!