Project Coordinator

The Project Coordinator supports the Sales and Install Manager that leads staff members who install heating, air conditioning, and ventilation equipment in commercial and residential buildings. This position routinely works directly with the sales and the install team to ensure customer satisfaction while meeting departmental goals and objectives. Presenting himself or herself as a senior company representative, the Project Coordinator often communicates directly with customers, vendors, and suppliers while updating internal staff to ensure accurate communication of job or project status and requirements.

Responsibilities:

• Schedules, directs, and provides project support for HVAC technicians to meet service demands

and customers’ expectations.

• Pull and close all project permits in a timely and compliant manner.

• Prepare submittal packages for client and general contractor approval.

• Develop and manage the schedule of values to support project billing and financial tracking.

• Prepare all close-out documents, including O&M manuals, warranties, and final compliance

paperwork.

• Release materials to purchased based on project timelines and approved submittals.

• Coordinate the delivery and staging of materials at the job site.

• Register equipment warranties, including Mitsubishi and JB warranties, to ensure client

protection and manufacturer compliance.

• Manage project billing, including the submission of pay applications, tracking change

orders, and ensuring accurate financial reporting.

• Take full ownership of each assigned project, from start to finish, ensuring coordination among

all stakeholders.

• Generate daily invoices from completed Projects and Progress Billing (AIA).

• Specifies and makes sure that the required parts are ordered in a timely fashion to ensure work

deadlines are met.

• Verify incoming shipments, audit received goods for accuracy, communicate with the correct Technicians about items received, and maintain a clean, organized receiving area.• Ensures that all company/department policies are being followed by all HVAC technicians.

•Excellent customer service

-• Excellent communication skills. Ability to adapt communication style as needed.

• Five years’ related experience; or an equivalent combination of education and experience

• Excellent leadership skills to enhance team productivity and standards of work produced.

• Excellent verbal and written communication skills; and strong conflict management skills

• Detail oriented and highly organized with the ability to handle multiple tasks and assignments.

• Good computer skills: knowledge of and proficiency in common office applications such as MS

Word, Excel, Outlook, and general software navigation

Compensation & Benefits:

• Health care benefits through United HealthCare

• Delta Dental and Vision Service Plan

• Paid time off and holidays

• Employer-matching 401(k) retirement plan

• Employer-paid Employee Stock Ownership Program (ESOP)

• Employer-paid life and AD&D insurance; access to short and long-term disability insurance

• Tuition reimbursementI

Who We Are

RISE Group Inc. is an employee-owned, professional engineering firm that provides a complete range of consulting, design, and energy services to customers throughout the United States and internationally. Our multi-disciplined engineering and technical staff specialize in failure analysis, engineering design, process optimization, and condition assessment.  Our work demonstrates how creative collaboration can produce outstanding results for our clients and our communities.

Our Culture

At RISE, our customers come from all walks of life -- and so do our employees!  We hire amazing people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We can confidently state that we are successful as a direct result of our diversity.

From day one and throughout your career with us, you’ll find a workplace culture with expansive personal & professional development opportunities, cutting edge technology, a place where relationships are valued, and work/life balance is always a priority.

We are committed to diversity, equity, and inclusion (DEI) within our workplace and in our communities. It is our policy to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

The RISE Group, Inc. is an E-Verify participant and will conduct background investigations and pre-employment screening of candidates for employment Pre-employment activities will be conducted on qualified applicants after acceptance of a job offer.

The RISE Group, Inc. is an employee-owned company and an equal opportunity/affirmative action employer. We welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, veteran status, disability, or any other classification protected by law.