Pastoral Assistant Administration - Salary

I.   POSITION PURPOSE

Oversees and directs administrative functions for the parish including personnel, finance, technology and facilities.  Assures compliance with Archdiocesan policies, and local, state and federal laws/regulations.  Oversees activities relating to Stewardship.

II.  MAJOR DUTIES AND RESPONSIBILITIES

1. Directs fundraising activities such as Parish Stewardship, ACA, Planned Giving, capital campaigns and archdiocesan campaigns.

1. Manages the financial resource systems of the parish.

1. Oversees the compilation and tabulation of deposits for the parish.

1. Over sees Preparation of financial reports.

1. Assures preparation and administration of capital and operating budgets for the parish.  Assures accurate and confidential record keeping systems.

1.  Evaluates office equipment and technology and manages the up-grade of or installation of new equipment or systems.  Directs the preparation and upkeep of asset inventory.

1. Directs construction and maintenance functions for the parish.  Directs management of all parish facilities and grounds.

1. Supervises all parish clerical, administrative, development and maintenance staff members providing guidance, training, development, and corrective action and dealing with/resolving other employment issues.  Selects and trains new employees.  Initiates or reviews all terminations. 

1. Manages the Human Resources function and its sub functions including salary administration, recruiting, employee relations, training and communication.

1. Serves as staff resource person for various consultative groups including Pastoral Council, Finance Council, Stewardship Commission, Maintenance Committee and Building Committee.  Provides annual training to those serving on councils and commissions.

1. Reviews/approves financial transactions (accounts payable, accounts receivable, banking, payroll) and assures that each is properly recorded.

III.  SECONDARY FUNCTIONS

A.   Provides feedback and input on parish personnel matters for the Pastor.

B.    Participates in staff meetings.

C.   Performs other duties as assigned.

D.   Serves on regional or Archdiocesan Committees.

• A Christian rooted in an open-minded spirituality and active membership in the community.
• High School Diploma, Associates or bachelor’s degree preferred.
• Basic understanding of business financial reporting.
• Bi-lingual in Spanish and English.
• Self-starter.
• Able to manage multiple activities and prioritize.
• Able to work flexible hours.
• Must maintain proficiency in Microsoft Office, the parishioner management system and any other hardware or software required to perform the duties of the position.
• Prior in-office administrative support experience preferred.
• Archdiocese of Seattle Safe Environment Training and a clear background check required.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.