Coordinator, Special Events
Job Details
Houston Ballet - Headquarters - Houston, TX
Description

Come work with us at Houston Ballet!  Picture yourself at an amazing organization committed to inspire a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography, and superb educational programs. At Houston Ballet, you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement. 

 

Visit www.houstonballet.org to learn more.

 

Reporting to the Assistant Director, Special Events, the Special Events Coordinator position is responsible for multiple projects and assisting the Assistant and Senior Directors, Special Events with Houston Ballet special events including planning, implementation, and execution.

 

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned;

  • Provide support for the Onstage Dinner, Ballet Ball, Raising the Barre as assigned
  • Manage creative and safe execution for additional events/receptions including Ball kickoff, Ball Underwriter Event and other events as assigned
  • Manage all aspects of Ballet Ball Silent Auction including auction donors and items databases, sponsorships and donors as needed in addition to auction item fulfillment
  • Manage financial tracking for all event reservations, RSVPs and manage retention of gifts
  • Develop and provide oversight of special events calendars and assist with vendor relations for events, print, mail and email
  • Draft and prepare special events print materials, event literature, letters and proposals, social media, newsletter, website and program content as needed
  • Manage and continue to develop a personal portfolio of prospects and donors
  • Operate as an integral member of the Development Department
  • Other duties as assigned

 

Qualifications:

  • Bachelor’s degree
  • A respect for confidentiality
  • Ability to collaborate, take initiative and make effective decisions
  • Demonstrated ability to work in a fast-paced environment
  • Detail oriented
  • Experience with Windows based applications including knowledge of database, Internet, spreadsheet, and word processing software (Excel, Word, etc.)
  • Flexibility and ability to multi-task
  • Strong verbal, written, interpersonal communication, and problem-solving skills
  • Ability to interpret and follow policies and procedures

 

 

Preferred Additional Qualifications:

  • Knowledge of Adobe Creative Suite and Microsoft Office including Publisher
  • Two years’ experience in fundraising/development/special events
  • Tessitura experience a significant plus

 

 

Work Environment:

  • Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
  • Regular –  Monday – Friday, occasional weekends, significant work time outside the normal business hours
  • Light overnight travel (up to 10%) by land and/or air.

 

Inclusion, Diversity, Equity and Access & EEO Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds. Join us, together we are Houston Ballet.

 

We are an Equal Opportunity Employer.   We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

Core Values:

Houston Ballet’s shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

 

  • EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard.  Work in all departments matches the caliber of the programming on stage.
  • ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are “all in” and well-versed in the mission of Houston Ballet.
  • DRIVEN: We are driven to take goals and run with them.  We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
  • COLLABORATIVE: We unite around Houston Ballet’s mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
  • PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.
Houston Ballet Values:
Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. To request a reasonable accommodation to participate in the job application or interview process, please kindly contact the Houston Ballet Director of Human Resources at 713-535-3249.
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