Human Resources and Payroll Administrator

SUMMARY

Under the general supervision from the Vice-President, Finance and Human Resources the Human Resources and Payroll Administrator will primarily focus on the day-to-day operations of the department including, employee related inquiries, payroll, benefits, recruiting, policies/regulations, and various HR reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Regular and punctual attendance at work is an essential job function of each position and is necessary to your individual effectiveness and that of your work group.  Regular and punctual attendance is required of all employees. 

1. Review employee timesheets for accuracy and work with payroll provider to process payroll semi-monthly in the payroll system.
2. Research and resolve any issues regarding payroll and/or deductions working closely with payroll provider.
3. Employee central point of contact for policy, procedure, payroll, and benefit inquiries.
4. Work with insurance broker supporting the annual benefit renewal process including employee communications and meetings.
5. Serve as primary contact for general employee benefit (i.e., medical/Rx, dental, vision, and other ancillary benefits) questions.
6. Manage the day-to-day administration of the benefit programs which may include claims resolution, change reporting, and initial benefit enrollment.
7. Audit the medical and dental monthly benefit invoices.
8. Support recruiting and pre-employment efforts including placing advertisements; reviewing resumes and scheduling interviews; preparing offers; and offer packets. Ensures appropriate pre-employment tests and forms are completed and passed.
9. Conduct new employee orientations/onboarding including completion of I-9, required forms and benefits enrollment. Enter information in payroll/HRIS system and transmit benefit enrollment data to appropriate carriers.
10. Manage the employee benefit adds, changes and terminations with our and applicable insurance broker and carriers including COBRA, medical, and ancillary programs to ensure applicable HR data is transmitted timely and accurately.
11. Ensure 401(k) required notices and updates are sent out to current and terminated participants.
12. Responsible for maintaining the company business related insurance including liability, property and casualty insurance and the commercial auto insurance and tag renewals.
13. Maintain AAA company memberships.
14. Maintain cell phone inventory and main point of contact with AT&T cell phone carrier for any upgrades and/or issues.
15. Maintain all employee personnel records and the Human Resource Information System (HRIS). Record and compile reports from database as needed.
16. Ensure job descriptions are current and up to date.
17. Ensure company handbook is current and up to date.
18. Update the various HR spreadsheets to ensure accuracy and timeliness of data.
19. Work with upper management to address and document employees performance/behavior.
20. Attends and participates in employee disciplinary meetings, terminations, and investigations.
21. Maintains compliance with federal, state, and local employment laws and regulations and recommended best practices; review policies and practices to maintain compliance.
22. Maintains knowledge of trends, best practices, regulatory changes, new HRIS technologies, talent management and employment law.
23. Maintains high level of integrity and confidentiality; completely versed and follows guidelines in patient privacy (HIPAA).
24. Perform other related duties as required and assigned.

EDUCATION and/or EXPERIENCE

• Bachelors Degree in Human Relations or other Business-related degree required.
• Minimum of 3 years of HR experience including working in benefits, recruitment, training, and payroll/compensation required.
• Knowledge of federal, state and local employment laws and regulations required.
• SHRM or HRCI certified preferred.
• Intermediate skill level in computer software and telephone technologies.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, Teams) 
• Must be enthusiastic, personable and customer service oriented.
• Strong initiative and self-starter.
• Excellent analytical skills with strong attention to details.
• Excellent oral and written communication skills including making formal presentations are required.
• Proficient communication, listening and conflict resolution skills.
• Ability to work individually and as part of a team is required.
• Demonstrated ability to handle multiple functions and maintain strong organizational skills.
• Have and maintain a valid U.S. drivers license. 
• Must not be excluded and maintain non-exclusion from working with government programs per OIG list.

PHYSICAL DEMANDS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit, stand, talk, see and hear; Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. Office deskwork regularly requiring sitting, typing, talking, using phone, computer, printer/fax. 
• May be required to drive in city and surrounding area(s).
• Light physical effort may be required; must be able to lift objects up to 50lbs.
• Office, warehouse environment.

BENEFITS:

• Medical, Dental and Vision
• Life Insurance
• Flexible Spending Account
• 401(k) with company matching 
• Paid Time Off
• Paid Holidays
• AAA Membership
• Telemedicine Clinic and Onsite Medical Clinic Access