Billing Specialist
Job Description
Summary
Jeffer Mangels Butler & Mitchell LLP (JMBM) is a results-driven law firm with a relentless focus on client satisfaction. It is through this focus that our work has a purpose and develops into a passion. We take pride in providing our clients with the results they deserve. If you thrive in an environment where your colleagues' defining characteristics are achievement, adaptability, initiative, professionalism, and resourcefulness, the culture at JMBM will prove rewarding.
The Billing Specialist is responsible for working collaboratively with the attorneys to make edits to a high volume of monthly prebills and subsequent invoices for submission to clients, while also following firm/client specific guidelines. The Billing Specialist will also ensure that client-matter, rates, billing requirements (including eBilling, as appropriate), and client billing guidelines are correctly set up in client billing system (Aderant). Other tasks include responding to questions related to the client billing system, including accounts receivable, unbilled time and costs, research and other duties as assigned. This position requires excellent communication skills and a positive team player spirit.
DUTIES AND RESPONSIBILITIES
- Monitor and edit prebills/invoices in response to attorney requests
- Revise and reissue invoices as needed
- Liaise with clients, attorneys and staff to finalize bills
- Handle attorney and client requests
- Manage complex billing situations such as multiple billing address setup, split bills, and multi-payers
- E-Billing setup, maintenance, rate submission and tracking e-billing approval process
- Monitor, rectify and appeal e-billing rejections
- Review billing guidelines to ensure billing accuracy
- Confirm and setup new client addresses
- Enter and confirm special billing requirements to track compliance
- Special projects and hands-on reporting as needed
PREFERRED KNOWLEDGE, SKILLS AND ABILITIES
- Must have a minimum 3 years' experience as a biller in a law firm environment
- Experience with Aderant (or Elite) billing system preferred
- Familiarity with consolidated multi-matter billing desired
- Electronic (e-billing) experience preferred
- Proficiency in Word, Excel, and Outlook
- Strong written and verbal communication skills
- Attention to detail
- Ability to work in a team-oriented, fast-paced environment
- Must be organized and able to multi-task
- Ability to adapt to changing priorities as required
Position: Non-Exempt
Location: 5 days onsite until 90-day probation, then Hybrid (Century City).
Salary: $80k - $90k base plus excellent package on offer including insurance and performance-related bonuses. The base pay offered will depend upon a variety of factors.
