Payroll/Accounts Payable Technician
Job Details
Sacramento Regional Program Center - Sacramento, CA
Full Time
$25.00 Hourly
Essential Duties and Responsibilities

The Payroll/Accounts Payable Technician will provide accounting support to major financial accounting areas, including the accounts payable desk, general ledger accounting, account reconciliation and semi-monthly payroll processing. They serve as the primary contact for all accounts payable, accounts receivable and payroll activities.


  • Process daily cash receipts & electronic check deposits
  • Reconcile all bank deposits and record journal entries into the accounting software
  • Maintains all accounts payable reports, new vendor account set-ups and accounts payable files
  • Maintains accurate coding to the general ledger for all cost components to vendor invoices
  • Process A/P Aging Reports & obtain approval for vendor payments to issued
  • Process wage garnishment & 403(B) contribution payments
  • Prepares analysis of vendor accounts, as required
  • Manage and process all 1099 transactions annually
  • Create adjusting entries for Workers Compensation premiums & health benefit premiums
  • Assist in month end tasks (bank reconciliations and various adjusting entries)
  • Process Certificate of Insurance & Additional Insured requests
  • Review and approve monthly expense reports in Concur SAP platform and reconcile to credit card statement
  • Process the semi-monthly payroll for exempt and non-exempt employees
  • Monitor submissions of approved timesheets in the time & attendance portal
  • Ensure valid data transfers to/from the payroll software
  • Serve as first point of contact for payroll requests (check requests, inquiries and pay issues)
  • Responsible for payroll records maintenance
  • Audit payroll register & reconcile the payroll summary reports for each department after each payroll cycle; create payroll journal entries
  • Maintain confidentiality and discretion with information related to employees, managers and department operations, without exception
  • Process and oversee Cookie Balance collections
  • Absorb or perform additional accounting duties as necessary
Skills and Qualifications
  • Two years experience working in a non-profit accounting environment
  • A minimum of two years experience with a payroll application such as ADP, Paycom, Paychex
  • Competency in using accounting software, e.g. Solomon, Mas90, Avila, or Great Plains
  • Knowledge of basic payroll best practices and employment law relating to payroll processing
  • Knowledge of accounting rules, regulations, policies and procedures
  • Experience with Microsoft Office (intermediate Excel and Word)
  • Ability to handle multiple projects simultaneously with high attention to detail and deadline driven
  • Ability to work and cooperate as a team member with all levels within the organization
  • Excellent attendance and customer service skills
  • Demonstrate a commitment to recognize and respect the many forms of diversity
  • Have reliable form of transportation, CA drivers license, a good driving record for past 5 years, and proof of insurance
  • Strong organizational, analytical and time management skills.
  • Excellent oral communication, interpersonal, and customer service skills
  • Ability to work independently and with high degree of accuracy and attention to detail
  • Excellent dependability including attendance and punctuality
  • Commitment to recognize and respect the many forms of diversity
  • Ability to lift and carry up to 25 pounds; lift, move and organize files
  • Willingness to work a flexible schedule and travel as required.
  • Proof of COVID-19 vaccination, unless a qualifying medical or religious exemption is needed
  • Promote organizational culture and community statement:

The Girl Scouts Heart of Central California Community Statement

We are a community who wants as many girls as possible to be Girl Scouts.

Our community is girl-centric and performance-driven.

As a collective, we care about each other, are sincere and relational with a strong sense of purpose.

As a member of this community I have certain responsibilities:

I am accountable for individual, team and organizational goals.

  • I am committed to quality.
  • I collaborate when appropriate, am solutions-oriented and thoughtfully solve problems with a sense of urgency.
  • I am able to find a balance between shared and trusted procedures and innovative ideas in order to work effectively and efficiently.
  • I am a professional and exhibit ethical behavior, skills and knowledge competence and leadership development.
  • I challenge my fears and demonstrate courage.
  • I contribute to an environment of inclusivity, belonging and fun.


  • Willingness to work a flexible schedule and travel as required.
  • Hours covered 7:30 a.m. to 6:00 p.m. (between team)