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Purchasing Specialist

Job Details

Legal Address - DUNKIRK, MD


The Purchasing Specialist collaborates closely with team members to perform a variety of specialized and technical purchasing functions.  They compile information, place orders with existing suppliers, contact departments with questions about orders, requests and verify inbound shipping information. Check records to draw up purchase orders for procurement of materials, supplies, and services. Assist in performing clerical tasks such as answering phones.



  • Assist in documenting and implementing departmental standard operating procedures
  • Maintain the vendor master file
  • Respond to inquiries about order status, changes, or cancellations
  • Track the status of orders
  • Research and negotiate prices for supplies and materials
  • Perform buying duties when necessary
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
  • Prepare purchase orders
  • Review purchase orders in order to verify accuracy, terminology, and specifications.
  • Assist with researching discrepancies within invoices
  • Make recommendations for purchases
  • Contact and receive informal quotes from appropriate vendors; compares costs and evaluate the quality and suitability of equipment, materials and supplies
  • Manages the Safety Data Sheet database
  • Other duties as required


  • Time Management - Managing one's own time
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents
  • Speaking - Talking to others to convey information effectively
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience


  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences
  • Written Comprehension - The ability to read and understand information and ideas presented in writing
  • Problem Solving - The ability to tell when something is wrong or is likely to go wrong; look for solutions and present the solution to management for approval 
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense
  • Written Expression - The ability to communicate information and ideas in writing so others will understand

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop, kneel, talk, or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Experience and Education:

High School Diploma with at least 1 year to 2 years of related experience.