Event Coordinator

Who We Are

Cadex Solutions Corporation is an international holding company formed by Trivest Partners LP to build the premier provider of commercial order-to-cash management solutions. With a history spanning nearly 100 years, Cadex is uniquely positioned with in-depth experience that builds relationships alongside results. Our team of industry experts brings innovation and data insight, improves your processes with hands-on help, and provides custom solutions based on specific needs. Cadex has approximately 800 employees serving over 1,000 clients across all industries from locations including the United States, Colombia, Brazil, Romania, Italy, India, Singapore, and South Africa.

Since 2019, Cadex has been putting together a strong portfolio of ARM companies, including

• A.G. Adjustments, formed in 1974 and headquartered in Melville, NY
• D&S Global Solutions, formed in 1997 and fully remote
• ABC-Amega, formed in 1929 and headquartered in Buffalo, NY
• TranSubro, formed in 2012 and headquartered in Oceanside, NY
• DAL, formed in 1974 and headquartered in Clifton Heights, PA
• Insurance Recovery Group, founded in 1994 and headquartered in Marlbourgh, MA.
• Receivables Control Corporation, founded in 1970 and headquartered in Maple Grove, MN.

Summary:

We are seeking a highly organized and detail-oriented Event Coordinator to join our dynamic team. The ideal candidate will be responsible for planning, executing, and managing a variety of events, ensuring that all aspects run smoothly and meet our Directors of Credit Services and clients' expectations. This role requires excellent communication skills, strong customer service abilities, and support for meetings and conference planning from concept to execution, while at the same time working with and supporting other Credit Services staff.

PRIMARY JOB DUTIES

1. Research prospective meeting/conference hotels in selected cities and gather quotes, menus and audio-visual information then generate a comparative analysis.
2. Work with Director on hotel contract, generation of master spreadsheet, banquet event orders, audio-visual needs, registration, speaker agreements and sponsorship management.
3. Generate meeting materials including but not limited to Electronic Conference Booklets, attendee lists, table tents, name badges, update PowerPoint slides, ship meeting materials to event destination.
4. Attend meetings/conferences where needed to support the Director in executing the event.

SECONDARY JOB DUTIES

• Provide excellent customer service in all interactions with members, hotels, sponsors and teammates
• Complete preparation tasks for meetings, conferences and events
• Work with marketing team to generate promotional materials for events and LinkedIn posts
• Take pictures during events to use for social media and future promotional materials; build a database for pictures from each group
• Generation, organization, printing and shipping of name badges, table tents and other event necessities
• Assist in tracking of attendees in database
• Communicate with members regarding registration, hotel rooms and various other things when needed
• Communicate with speakers to distribute and receive speaker agreements, bio’s, headshots and presentations
• Work with sponsors to ensure they have what they need for an event and check in on them at the event
• Assist in managing the event by ensuring all meals, receptions and breaks are ready as scheduled on the banquet event order
• Advise the Director and/or Divisional Vice President, Credit Services of problems and issues that arise with supporting resolution
• Backup other Credit Services team members where needed

OTHER JOB DUTIES

This position will perform other duties as requested. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without advance notice.

COMPETENCIES

• Customer service
• Attention to detail
• Travel familiarity
• Event planning
• Conference/meeting management
• Ability to work, think and act independently
• Relationship management
• Strong computer skills in various systems, especially Microsoft Office
• Time management and organizational skills
• Proficient communication and comprehension skills, including professional written and telephone communication

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities

WORK HOURS

This is a full-time position: Monday through Friday and the occasional weekend if events dictate, typically between the hours of 8:00 am to 5:00 pm, subject to change with advance notice.

TRAVEL

50% travel

Internet: 

• US: Must have Wired Connection: 5 Mbps Download 3 Mbps Upload Ping less than 100 MS.

REQUIRED EDUCATION AND EXPERIENCE

Associate’s degree and 1-3 years of related experience; or equivalent combination of education and experience.

WORK ENVIRONMENT

This is a remote position. This role routinely uses standard office equipment such as computers, telephones, printers and scanners. The noise level in the work environment should be moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is required to talk and listen. Fifty percent (50%) of this job is sedentary while fifty percent (50%) of this job requires standing, walking, using hands, and reach with hands and arms. Specific vision abilities required by this job include color vision, depth perception and the ability to adjust focus. Some lifting and repetitive motion is required.