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Onboarding Coordinator

Job Details

$40,000.00 - $45,000.00 Salary/year



As a Talent Acquisition Onboarding Coordinator, you will play a vital role in ensuring the successful integration of new hires into our company. You will be responsible for overseeing and executing all aspects of the onboarding process, from initial offer acceptance to the employee's first day and beyond. This role requires exceptional attention to detail, proactiveness, and a forthcoming approach regarding communication. Your goal will be to create a seamless and positive experience for our new employees, setting them up for success in their new roles from the time an offer is signed until they complete 90 days of employment.


  1. Onboarding Process Management:
    • Collaborate with hiring managers, recruiters, and HR team to develop and implement a comprehensive onboarding program.
    • Oversee the entire onboarding process, ensuring a smooth transition for new hires.
    • Coordinate background checks, reference checks, and other pre-employment requirements.
    • Conduct pre-employment orientation sessions to provide new hires with a thorough understanding of our company culture, policies, and procedures.
    • Facilitate and lead onboarding program for all new hires including the coordination of meetings and training with field leaders.
  2. Documentation and Compliance:
    • Maintain accurate and up-to-date employee records, ensuring compliance with legal and regulatory requirements.
    • Prepare and distribute new hire paperwork, including tax forms, benefits enrollment, and confidentiality agreements.
    • Collaborate with HR and payroll departments to ensure accurate and timely processing of new employee information.
  3. New Employee Support:
    • Serve as the main point of contact for new hires, addressing their questions and concerns promptly and professionally.
    • Coordinate with various departments to ensure all necessary equipment, access, and resources are prepared for new employees.
    • Facilitate introductions and foster positive relationships between new hires and their team members.
    • Conduct regular check-ins with new hires to assess their onboarding experience and provide additional support if needed.
  4. Process Improvement:
    • Continuously evaluate and refine the onboarding process to enhance efficiency and effectiveness.
    • Proactively identify potential bottlenecks or challenges and propose solutions to streamline onboarding procedures.
    • Stay updated on industry best practices and trends in talent acquisition and onboarding, suggesting innovative ideas for improvement.



  • Bachelor's degree in human resources, business administration, or a related field (or equivalent experience).
  • Proven experience as an onboarding coordinator or in a similar role.
  • Strong attention to detail and ability to handle multiple tasks simultaneously.
  • Excellent organizational and time management skills.
  • Proactive and forthcoming approach to problem-solving and decision-making.
  • Exceptional interpersonal and communication skills.
  • Familiarity with HRIS systems and applicant tracking systems.
  • Knowledge of employment laws and regulations.
  • High level of discretion and confidentiality.

Join our team and make a significant impact on the success of our talent acquisition and onboarding initiatives. If you thrive in a fast-paced environment, excel at managing details, and are passionate about creating a positive employee experience, we look forward to reviewing your application.



Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee of this job. Duties, responsibilities, and activities may change at any time with or without notice.