Cash Management Bookkeeper-Permit Payments
Job Details
LIC - Central DOHMH - Long Island City, NY
Cash Management Bookkeeper-Permit Payments

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

 

PROGRAM

The Cash Management Unit is responsible for tracking, collecting, and recording all revenue received in the Department of Health and Mental Hygiene’s revenue sources.  Revenue is collected through different methods, checks by walk-ins or mail, credit card transactions by walk-ins or online, and lockbox receipts. 

Location:  DOHMH – Gotham Center; 42-09 28th Street, Queens NY 11101 – 15th Floor/Bureau of the Controller/Division of Finance.

 

POSITION OVERVIEW

Bookkeepers are needed to perform specific tasks in the Cash Management Unit with regards to the tracking, collecting, recording and depositing of revenue received by the DOHMH.   

 

RESPONSIBILITIES

  • Process refund vouchers and cancellations in FMS; Keep track the status of refund checks on FMS.
  • Ensure information of each voucher is correctly entered in FMS; update refund schedules; retain backup copies of   documentation; notify programs when refund vouchers are cancelled.
  • Perform daily reconciliation of Accela transactions and download reports and prepare reconciliation schedules, ensuring that all credit card transactions are updated in Accela; ensuring all Accela transactions are posted in FMS; ensuring any issue is reported and corrected
  • Register incoming checks, ensuring that checks and money orders are recorded accurately and timely and verifying that check information is correct.
  • Permits Reports-Download Lockbox reports from Wells Fargo website and prepare a monthly report;  Download Accela Permits activity reports and prepare a monthly report ensuring that transmission journals and Accela reports are downloaded and saved daily; record daily transactions by different types of permits into an excel spreadsheet; ensuring that monthly reports are completed accurately and timely
Qualifications
  • 1. A four‐year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and either:

a. 30 semester credits from an accredited college with 6 semester credits in accounting; or

b. two years of satisfactory full‐time bookkeeping experience; or

  • 2. Education and/or experience equivalent to ʺ1ʺ above. College education may be

substituted for experience in ʺ1(b)ʺ above on the basis of 15 semester credits per

year for up to 18 months of experience. However, all candidates must have at least

an approved four‐year high school diploma or its educational equivalent, and

either 6 semester credits in accounting from an accredited college or 6 months of

experience as described in ʺ1(b)ʺ above.

  • Preferred Skills

Knowledge of basic bookkeeping and familiarity with the City’s Financial Management System (FMS) or other types of financial/cash management systems.  Some knowledge and experience with Quick Books.   Very detailed oriented and proficiency in MS Excel.  Ability to navigate various websites to access information and extract data to compile reports.

 

COMPENSATION

This is an hourly paid temporary position. The total funding available for this (six months) position is $28,210 ($31 per hour, 35 hours per week). Selected candidate is eligible for benefits via staffing agency.

 

ADDITIONAL INFORMATION

There is potential for this position to transition to DOHMH and therefore candidates must meet DOHMH eligibility requirement including NYC residency.

 

TO APPLY

To apply, send Resume, with Cover Letter, including how your experience relates to this position. We ask that you do not contact our staff directly and no phone inquiries please. Applicants who best match the position needs will be contacted.

 

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.

Apply