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Administrative Assistant

Job Details

White Plains - White Plains, NY

New Castle Building Products (NCBP) is a full-service distributor based in White Plains, NY. NCBP operates with seven core values: Caring, Urgency, Teamwork, Honesty, Accountability, Flexibility and Passion. All our 20+ locations from Massachusetts to Baltimore operate with these core values as their driving force. We look for team members who will display and share these values with fellow employees and customers.

Our Headquarters based in White Plains is seeking an Administrative Assistant  to support the Credit and Accounts Receivables Departments. 


Responsibilities for the Role:

  • Accumulate documents for processing of credit applications
  • Run reports for credit applications for review by Credit managers and analysts.
  • Process of tax credits and filing of exempt forms.
  • Sending of customer statements and invoices when required.
  • Analysis of customer accounts as directed by the supervisor.
  • Contact customers concerning issues with their accounts and follow through with timely corrective measures under the supervision of the AR and Credit Managers.
  • Reconcile accounts as needed under the direction of the AR and Credit Manager
  • Enter accounts receivable entry transactions, credits and invoices.
  • Setup new customer accounts in ERP once approved by the credit department.
  • Setup ship-to’s in ERP once approved by the credit department.
  • Process payments on customer accounts when necessary.
  • Apply payments for all receivable-related transactions as directed.
  • Maintain proficiency in data entry, computerized systems and other technologies as required.
  • You will be expected to perform other duties as assigned



  • High School Diploma/GED required.  Bachelors or Associate’s Degree Preferred.
  • Minimum of 1 – 2 years of job experience is preferred.
  • Accuracy and attention to detail
  • Demonstrated integrity and ethical standards
  • Superior organizational skills
  •  Able to perform business math.
  • Able to work independently with some direction
  •  Effective listening and good phone skills
  • Capable of following written instructions and documented procedure
  • Problem-solving and analytical ability
  • Manage time effectively and adapt quickly to changing priorities
  • Able to handle difficult customers with diplomacy and tact
  • Able to multi-task
  • Work well in a team environment
  • Able to work with a diverse group of people
  • Knowledge of Microsoft Office Suite, particularly Excel


What is in it for me?

We offer a full benefits package including:

  • Unparalleled work environment
  • Competitive pay
  • Paid vacation and holidays
  • Benefits: Medical/Dental/Vision/Life Insurance
  • 401(k) with discretionary employer match
  • A yearly review
  • Access to a state of the art gym at our Headquarters location



If this sounds like you, please complete the application and also complete a brief survey once the application is submitted which will pop up on your screen.


Wage Range: $18 - $25/hour plus additional benefits. In compliance with applicable law, this range is a good faith estimate based on potential employee qualifications, operational needs and other considerations permitted by law.