Come work with us at Houston Ballet! Picture yourself at an amazing organization committed to inspire a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography, and superb educational programs. At Houston Ballet, you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement.
Visit: www.houstonballet.org for more information.
Summary:
The Artistic Administrative Coordinator provides high-level administrative support to the Artistic Department. Duties of the Artistic Administrative Coordinator are clerical and project-based and include scheduling travel and meetings, handling information requests and correspondence, and creating detailed documents. This position is often privy to confidential information and as such, requires diplomacy and discretion.
Workdays are primarily Tuesday – Saturday 9am-5pm but will include additional evening and weekend hours depending upon the week’s activities.
Essential Duties and Responsibilities:
Include the following. Other duties may be assigned.
Primary Support Personnel to the Artistic Directors
- Manage the Artistic Directors’ extremely active calendars and communicate daily schedules
- Coordinate all internal and external meetings, information requests, and administrative needs for the Artistic Directors
- Work closely with the Artistic Planning Coordinator to manage the Artistic Directors’ rehearsal schedules
- Manage travel bookings and creation of detailed itineraries for Artistic Directors
- Assist with management of the Artistic Directors’ email accounts, corresponding on their behalf when required
- Attend and support all meetings as requested by the Artistic Directors
- Manage, maintain, and liaise all income and property tax information as well as other personal accounts for Artistic Directors, as needed
General Administrative Support
- Complete a broad variety of administrative tasks including data entry, expense reports, purchase orders, correspondence, note taking, document creation, mailing, filing, photocopying, and other department needs
- Manage the Company dancer audition process including responding to audition inquiries, scheduling Company class auditions, booking open auditions, and processing applications and results
- Provide support to the Artistic Staff, including fulfilling requests for studio, technology, and audio/visual needs
- Assist with the compilation and scheduling of Company dancer annual evaluations
- Attend technical and dress rehearsals to take notes for Artistic Directors and visiting choreographers/stagers, as needed
- Assist with conducting research and creating content for artistic and management projects
- Act as Artistic Department liaison with multiple departments on projects and information requests, with an emphasis on clear and concise communication
- Make deliveries, deposits, and pickups, as needed
- Help coordinate Visiting Artist schedules, events, and materials, as needed
- Assist Company Manager with research, evidence collection, and assembly of immigration applications for Houston Ballet employees and visiting artists, as needed
Qualifications:
Minimum Requirements:
- Bachelor's degree and/or 3 to 4 years work experience supporting senior managers or executives
- Experience working with a classical ballet company or other performing arts organization required
- Background knowledge of ballet terminology preferred
- Excellent writing, grammar, proof reading, editing and presentation skills
- Strong attention to detail and organizational skill
- Ability to create and maintain articulate, professional, and timely correspondence
- Advanced proficiency with Microsoft Word, Excel, Outlook, Zoom and Power Point
Inclusion, Diversity, Equity and Access Statement:
Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.
We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Join us, together we are Houston Ballet.
Core Values:
Houston Ballets shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.
- EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
- ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.
- DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
- COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
- PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.
