Ready to dive into epic outdoor adventures and make a positive impact on the environment? Look no further than the Appalachian Mountain Club (AMC) - the oldest conservation, education, and recreation organization in the USA! Our passion for the outdoors knows no bounds, and we want YOU to be a part of it. As an employee, you'll unlock access to exciting programs, policies, and procedures that empower you to make a real difference. Join the AMC team now and embark on the journey of a lifetime!
The Programs Event Coordinator will be responsible for the success of the Lynda Cohen Performing Arts Series and supporting the evening program series at AMC’s White Mountain Lodges, Highland Center, and Pinkham Notch Visitor Center. In this role, you will plan, coordinate, and deliver four outdoor performances and related pre-event activities for a positive, fun, and safe experience for community members, guests, and volunteers. This includes managing budgets, timelines, resources (vendors), volunteers, and necessary permitting needs for the Lynda Cohen Performing Arts series. Effective communication with internal and external stakeholders is essential to ensure obligations are met. Additionally, you will serve as the point person for pre, day-of, and post-event execution and wrap-up.
Collaboration with the Interpretive Programs Director is integral to supporting the evening program series by scheduling speakers, promoting events, and handling logistics. This position is crucial in offering guests and visitors educational and enjoyable opportunities to understand AMC’s natural and cultural heritage through diverse programs featuring volunteers, authors, scientists, AMC staff, and local professionals.
This part-time, year-round position, with a hybrid schedule which could require occasional evenings and weekends.
WHAT YOU'LL BE DOING AT AMC
Lynda Cohen Performing Arts Series
- Collaborates with the Concert Team to deliver all aspects of concerts and pre-event related activities.
- Cultivates relationships with vendors and ensures the acquisition of necessary physical resources, such as tents, signage, electrical equipment, lighting, and general materials ahead of performances.
- Coordinates with the Highland Center General Manager to facilitate food and alcohol sales and collaborates with relevant departments for the set-up, execution, and tear-down of events.
- Actively supports the PR/Marketing plan to promote events in local communities, undertaking tasks like hanging posters and banners.
- Coordinates with the Concert Team to ensure a thorough understanding and fulfillment of band needs.
- Actively recruits volunteers, provides comprehensive training, and manages their involvement to create a positive experience.
- Develops a clear run of show, ensuring that all involved parties understand their roles and responsibilities. Serves as the point person for pre-, day-of-event logistics, emergency management, and post-event clean-up and follow-up.
- Ensures meticulous expense management, striving to keep costs under budget.
- Proactively addresses potential problems that could impact the integrity of the event and the safety of guests.
Evening Program Series
- Maintains the evening program series through effective scheduling and promotion, including establishing schedules, creating promotional materials, maintaining reports, and occasionally serving as a host while providing technical support for outside presenters.
- Develops and maintains a comprehensive record of program participation.
- Collaborates closely with AMC’s Research and Trails Departments to present current AMC projects, including iNaturalist, active conservation issues, and stewardship efforts, as part of the evening program series.
