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Billing Specialist

Job Details

Bay Area Christian School - League City, TX
Full Time
Associate's Degree


Position:  Billing Specialist 
Classification:  Full Time, Non-exempt (40 hours/week)
Primary Reporting Relationship:  Finance Director
Ministry Areas:  Finance Department, as part of the Church and School Operations Team
Interfaces:  Staff members, school parents, volunteers, and other stakeholders as identified and appropriate
Schedule:  Weekdays (M-F) from either 7:45 AM to 3:45 PM, or 7:45 AM to 4:45 PM with a one-hour lunch break, including summer months

(Full job description available here.)
Job Purpose: To support the Finance Director in managing family billing accounts for Bay Area Christian School (BACS) and The Early Learning Academy at BACS (ELA). The Billing Specialist uses the school’s tuition management software to ensure that account statements are accurate, up-to-date, and handled in a timely and consistent manner.
Employee Profile:  
  • A strong, clear Christian testimony 
  • A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily
  • Acceptance, agreement, and compliance with Bay Area Church’s Statement of Faith and Standard of Conduct 
Major Responsibilities:
  • Manages tuition and fee billing through the tuition management system
  • Manages charges and remittances in both tuition management software and accounting software
  • Manages family tuition payment plans
  • Responsible for calculating the tuition amount for students based on the tuition chart and entering those charges in the tuition management software
  • Responsible for the deposit of all cash or check payments
  • Responsible for the withdrawal process, including calculating the amount due to the families and collecting the amount due to the school
  • Contacts families regarding any past due balances, issues with non-sufficient funds, or invalid credit card information and provides a monthly delinquent list to the BACS School Board
  • Responsible for lunchroom charges, credits for any missed days, and refunds
  • Responsible for after-school activity charges and requesting payments from the teachers
  • Manages financial aid accounts and provides the BACS School Board with monthly copies of financial aid applications for review and approval
  • Responsible for reconciling accounts receivable in accounting software to tuition management software on a monthly and annual schedule
  • Ensures all financial data is organized, filed, and kept strictly confidential
  • Performs other duties as assigned by the Finance Director


Required Skills and Qualifications:
  • Managing sensitive and confidential information with the highest level of professionalism,  tact, and discretion
  • Excellent customer service skills, including patience, confidence, and empathy in both verbal and written interactions
  • Solid foundational knowledge of basic math, bookkeeping, and accounting skills and best practices
  • Strong problem-solving and critical-thinking skills
  • High level of computer proficiency and familiarity with office equipment, including multi-line phones, printers, copiers, scanners, and fax machines
  • Strong working knowledge of Microsoft Excel and Microsoft Word is required; Familiarity with Google Workspace, including Gmail, Sheets, and Docs is preferred
  • Previous experience working with FACTS/RenWeb tuition management software is a plus
  • Previous experience working with Sage Intacct or similar cloud-based accounting software is a plus
Education and Experience:
  • Minimum 2-4 years of previous experience in an accounting or billing position required
  • Minimum associate degree in accounting required; Bachelor’s degree in accounting preferred
  • 5-7 years of previous accounting and/or billing experience may be considered in lieu of an accounting degree
Essential Job Functions:
  • Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under stressful circumstances, and to interact effectively with people in a positive and professional manner that engenders confidence and trust
  • Ability to complete  assigned tasks without direct supervision
  • Ability to exercise independent judgment and make decisions
  • Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergencies
  • Ability to listen and respond to counsel
  • Ability to establish and maintain cooperative and effective working relationships with others
  • Ability to report to work on a regular and punctual basis
  • Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc. 
  • Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity
  • Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity
  • Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
  • Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication and to make discriminations in sound
  • Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly
  • Activities primarily occur inside, but the worker may occasionally be subject to outdoor environmental conditions


  • Employer-paid health insurance (medical, dental, vision, long-term disability, term life, AD&D)
  • Health Reimbursement Arrangement (HRA)
  • Retirement plan with monthly employer contribution
  • Paid vacation, personal, and sick leave, plus paid holidays
  • Note: This position is not eligible for a staff tuition discount at BACS or ELA