Database & Donor Services Specialist
Job Details
Albany-Academy Main-NRFS - Albany, NY
Part Time-Benefited

Database and Donor Specialist - Part Time Benefited - 20 hours per week.


This position supports the Development Department in administering the departments database to support donor, volunteer, grant, and prospect related activities.


  • Administer financial reconciliation and processing of confidential donor related information.
  • Accurately input all data, valuate, categorize and record confidential Development-related material for gift recording and donor records according to department protocols, including but not limited to gift entry, deposit reconciliation, documentation and filing
  • Create records and maintain the integrity of records through research and updates
  • Record all revenue received in a timely manner
  • Perform merchant credit card reconciliation
  • Interface with Finance Department on a monthly basis, and as needed, to reconcile contributions and perform the necessary tasks including, but not limited to, posting to the general ledger and receivable reconciliations
  • Develop, maintain, and train users in database best practices.
  • Interface with vendors as needed Generate reports for annual audit
  • Generate and process gift acknowledgment letters for monetary and gifts in-kind, invoices, and receipts
  • Generate year-end donor tax receipts as requested
  • Maintain volunteer data as needed, including contact information and hours, and generate reports as needed
  • Generate and maintain mailing and donor lists
  • Generate ad-hoc and standardized reports for Development, Finance and other departments as needed including campaigns, funds and appeals
  • Support agency events including mailing lists, sponsor and budget management, registration/donation forms, and event execution
  • Support Development Department activities related to mailings, appeals, events, stewardship and publications
  • Respond to phone inquiries; maintain office supplies; keep meeting minutes
  • Provide administrative support to the Development team as directed


  • Required: Associates degree and two years related experience, or
  • Preferred: Bachelors degree with related experience.
  • Knowledge or familiarity with Blackbaud Raisers Edge Software or similar CRM database software preferred.


  • None required.

If you’ve got the talent, drive and desire to make a real difference in your community, you need to be a part of Northern Rivers Family of Services. We’re a family of human service agencies united in our passion to help the children, adults, and families of the Capital Region and beyond. 

Our employees receive a generous time off and benefits package, tuition reimbursement, loan repayment assistance, free training/CEU opportunities, flexible work schedule, and much more! 

Apply today to become part of our team!

Northern Rivers is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other characteristic protected under applicable law.

The Agency will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.


You Can Make a Difference at Northern Rivers Family of Services!