Litigation Secretary
Summary:
Jeffer Mangels Butler & Mitchell LLP (JMBM) is a results-driven law firm with a relentless focus on client satisfaction. It is through this focus that our work has a purpose and develops into a passion. We take pride in providing our clients with the results they deserve. If you thrive in an environment where your colleagues' defining characteristics are achievement, adaptability, initiative, professionalism, and resourcefulness, the culture at JMBM will prove rewarding.
JMBM is seeking a Litigation Secretary with a minimum of 5 years' civil litigation experience for the Irvine office. The successful candidate will have experience with filing in state and federal court, and will have a keen attention to detail, as well as excellent organizational and computer skills. A high degree of professionalism, ability to work independently and ability to work as a member of a dynamic, high-paced litigation team are also desired skills. In addition, poise, interpersonal and above-par communication skills are also required.
DUTIES AND RESPONSIBILITIES
- Prepare correspondence and legal documents
- Electronically file and serve court documents
- Manage attorney calendars
- Attorney time entry
- Schedule and organize meetings, travel and seminars
- Maintain electronic filing system and retrieve information and documents as needed
- Handle high volume of email and phone calls
- Draft written responses or reply by phone or email to requests for information
- Type and proofread general correspondence; create charts, tables, graphs and business plans as needed
- Process vendor payments and attorney expense reports
- Prioritize workflow with little or no supervision
- Attend meetings and follow up on action items
- Training of other support personnel and miscellaneous other tasks as needed
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Typing, proofreading and attention to detail
- Proficiency with electronic filing systems used by CA and federal courts to file pleadings
- Advanced computer skills, including knowledge of Word, Excel and PowerPoint
- Advanced knowledge of general office equipment and law firm systems
- Excellent written and verbal communication skills
- Ability to analyze problems, take initiative to solve problems and improve processes
- Knowledge of CCP and FRCP
- Knowledge of USPTO PTAB E2E online filing and docketing system a plus
EDUCATION AND EXPERIENCE
- High School Diploma or equivalent/Associate Degree preferred
- Minimum 5 years' civil litigation experience in California state and federal court
- Paralegal certificate from ABA approved program a plus
Location: 5 days onsite until 90-day probation, then Hybrid (Orange County).
Salary: $85k - $95k base plus excellent package on offer including insurance and performance-related bonuses. The base pay offered will depend upon a variety of factors.
