Responsibilities
- Own and direct payroll procedures, ensuring compliance with laws and tax obligations for multiple states, and maintaining accurate payroll records.
- Responsible for processing payroll on a bi-weekly basis, generating payroll reports, preparing general journal entries, reconciling tax reports, setting up tax accounts in multiple states, and attending to payroll inquiries.
- Calculate the correct amount of pay incorporating overtime, deductions, bonuses, etc. with assistance of a computer system.
- Maintain employee confidence and protect payroll operations by keeping employee and payroll information confidential.
- Obtain approval from management for payments when needed.
- Prepare and execute pay orders through an electronic system or distribute paychecks.
- Administer statements of payment to personnel either electronically or on paper
- Process taxes and payment of employee benefits
- Keep track of hourly rates, wages, compensation benefit rates, new hire information etc.
- On a weekly basis, download timesheet data (hours, project number, etc.) for each employee from the company’s project management software and upload to company’s accounting system ensuring completeness a
- Analyzes and processes accounts payable in a timely manner. Process and record such items as invoices, vouchers, expense reports, check requests, etc., with applicable codes conforming to standard procedures to ensure proper entry into the accounting system.
- Handles all vendor correspondence via phone or email. Investigates and resolves problems associated with processing of invoices.
- Prepares check requests, wire transfers, and ACH transactions. Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Controller.
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Files, maintains, and distributes accounting documents, records and reports.
- Files Forms 1099, W-2 and other forms required by federal, state and local government agencies.
- Assist with monitoring and reporting for the Procurement Card program.
- Performs other duties as required to support the Accounting / Finance Department.
Requirements and skills
- Proven experience as payroll specialist or payroll manager for multiple states or locations
- Solid understanding of accounting fundamentals and payroll best practices
- Very good knowledge of legislation and regulations of the field
- Proficient in MS Office; knowledge of Paycom a plus
- Trustworthy with attention to confidentiality
- Ability to follow up with people and situations.
- Strong attention to detail and organizational skills
- Excellent communication skills
- Open to change and willing to learn new skills.
- Ability to follow up on pending issues.
- Ability to meet deadlines
- High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus
Benefits Include:
Competitive Salary, Vacation, Sick and Personal Holiday, Volunteer Time Off, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, Medical Plan & Dental and Vision Plan, Retirement Plan, Summer Fridays, Sabbaticals and more…
Apply:
Qualified candidates, please submit a letter of interest, PDF of resume and portfolio.
Candidates must be legally authorized to work in the U.S.A.
While our teams operate remotely, with hubs in NYC, D.C., and Portland, we welcome applicants from various locations to apply for the role such as California, Colorado, the District of Columbia, Delaware, Georgia, Illinois, Louisiana, Maryland, Massachusetts, Missouri, New Jersey, North Carolina, Oklahoma, Pennsylvania, Virginia, Washington.
