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Office Manager

Job Details

Main Location - Los Angeles, CA
Full Time
Admin - Clerical


We are seeking long-term growth and career-minded rock stars to join our team! American Trading International, Inc. (ATI) is a service-oriented export trading company providing domestic and international companies the opportunity to import and export products to new and existing markets.  ATI exports USA food and beverages to over 80 markets worldwide.  
The Office Manager is responsible for the day-to-day office operations and helps improve company policies and procedures. This position provides company-wide support and is responsible for overall front office activities and events, office supply purchasing and vendor relationship management, supports sales office activities, and trade show logistics. The Office Manager supports employees with requests and promotes the corporate image by representing the company internally and externally.
What you’ll do:
•Manage the reception area to ensure effective telephone communication both internally and externally to maintain a professional image. Assist with training ATI employees on phone etiquette. Manage incoming sample shipment(s), packages, and mail.  Notify individuals that they have received a package ensuring that all incoming packages are addressed in a timely manner. Assist with the Coordination of new manufacturer onboarding.
•Manage the day-to-day operations of the office including scheduling facility vendors, maintenance, reporting issues, and scheduling of building related events. Coordinate building safety/fire training with employees.
•Management of office supplies ordering and inventory.  Research vendors, maintain relationships, and negotiate pricing of supplies for the office. 
•Create and implement general office policies by establishing standards and procedures.
•Responsible for maintaining a calendar of office events and handling all preparations for manufacturer, supplier, and customer visits.
•Oversee office organization/cleanliness of kitchen, conference rooms, general office areas and sample rooms ensuring expired products are disposed of and room is kept as an orderly and safe work environment. 
•Review and audit all company service agreements, phone, internet, cell phone.  Manage Courier Services accounts and contracts: Rates, Billing, Shipments, and Reporting of Shipments. Maintain relationships with couriers to negotiate the best rates and services. 
•General assistance for new employees to help coordinate setup of workspace, access card, and parking. Assist scheduling of interviews and sending responses to declined candidates. Assist HR with company events, coordinating catered lunches, ordering business cards, and onboarding and offboarding procedures.
•Responsible for managing the coordination of trade shows, including maintenance of the trade show calendar, deadline reminders, pre/post-show coordination. 
•Provide administrative support to the COO.


What you’ll bring:
A bachelor’s degree in business administration, or related discipline, and three to five years’ office management experience, or any similar combination of education and experience. Advanced proficiency in MS office applications; Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.


What you’ll be paid:
Commensurate with experience, you will be paid $67,000 +  
ATI provides full-time employees with a range of benefits, including, medical, dental, vision, life insurance, voluntary benefits, and flexible spending accounts, matching 401k, profit-sharing, plus thirteen days of accrued PTO per year and eight (8) company paid holidays. 
We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Authorization to work in the U.S. is required for this position.