Human Resources Assistant
Job Details
Duncan Communication Bldg - Duncan, OK
Full Time

EOE M/F/Vets/Disability Affirmative Action Employer

JOB SUMMARY: The primary purpose of this position is to assist the Human Resources Supervisor with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees.



  • Maintain professional communication with candidates, managers, and executives
  • Answer department emails and phone calls, respond in a timely manner
  • Communicate with benefit carriers regarding billing, adjustments, and corrections
  • Communicate with HR Supervisor regarding assigned daily tasks and employee issues
  • Assist in pulling and building reports as needed in the payroll system
  • Maintain all aspects of the payroll process for hourly and salary payroll as scheduled with minimal errors. Processing may include incentives, bonuses, manual checks, sending payroll reports, and filing quarterly reports
  • Responsible for balancing and reconciling payroll and payroll general ledger accounts monthly
  • Assist with managing the applicant tracking process, including scheduling second interviews, conducting pre-employment background screening, initiate criminal background process, provide reference checks when requested by hiring managers, and drug screen scheduling with candidates
  • Assist with the coordination of new employee orientation including communicating start date, first day information, and assigning new hire paperwork
  • Maintain new hire documents, terminations, resignations, or revised employee information in the payroll system
  • Responsible for managing all aspects of personnel files including filing, scanning, and editing as needed.
  • Manage and track adjustments in payroll software pertaining to benefit premium changes, deduction catch up, or refunds, etc.
  • Assist new hires with benefit enrollment in their first week of employment
  • Maintain job descriptions for all employees
  • Responsible for records retention, including shredding of documents as required
  • Assist with employee recognition program including ordering gifts and coordinating presentations with managers and executive management.
  • Assist all levels of management with personnel issues
  • Assist with fun committee, planning employee banquet (attendance to set up before and tear down after required), and retirement planning
  • Maintain all service lists to ensure up-to-date information and accuracy
  • Must be able to meet attendance and punctuality standards
  • Effectively work and cooperate with supervisors, co-workers and customers
  • Assist with daily work flow and ensure HR Department deadlines are met
  • Follow the direction of the Human Resources Supervisor


  • Perform other duties and projects as required by management


  • Bachelor Degree in Accounting, Finance or related field preferred
  • 2 years experience in Human Resources, Business Management, Accounting or related preferred
  • Knowledge of payroll law common practices, concepts, policy and procedure preferred
  • Computer skills, including experience with MS Office, MS Word, MS Excel and Power Point
  • Ability to learn job related software required
  • Strong analytical, decision-making and communication skills
  • Ability to maintain a high degree of confidentiality, and customer service
  • Proficient computer, 10 key and typing skills.



  • Strong sense of customer and proficiency in PC applications
  • Strong verbal and written communication skills
  • Strong organizational and time management skills
  • Strong interpersonal skills: able to work well with a wide range of people.
  • Demonstrate dependability through good attendance and adherence to timelines and schedules
  • Strong follow through on projects and deliverables
  • Strong analytical and problem-solving skills
  • Demonstrate resourcefulness and ability to take initiative in development and completion of projects


This work is sedentary and requires the following physical activities:

  • Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity
  • Frequent lifting (up to 25 pounds of paper supplies or minor office equipment)
  • Setting up for training, employee events, luncheons, activities as needed
  • Driving to client locations and other sites as needed



  • Normal office environment
  • Traveling to outlying locations as needed


NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.