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Office Manager

Job Details

It Takes A Village HQ - Chicago, IL
Full Time


About It Takes A Village Family of Schools (ITAV):

ITAV is a beacon for how to educate and love Black children. We provide a comprehensive, culturally responsive social justice education and life-empowering social services. At ITAV learning is fun and transformative, teaching is innovative, and knowledge is not bound by the walls of the classroom. Students, staff, and families are empowered to be civically engaged and make positive change by addressing local, national, and global issues. 


The Role:

The Office Manager will play a pivotal role in the day-to-day operations of the leadership team by ensuring the smooth and efficient functioning of our headquarter office. As the first point of contact for families, staff, stakeholders, vendors, and visitors, the office manager will embody the ITAV values and create a welcoming environment. The Office Manager will report directly to the Vice President of Operations and will provide support on a variety of special projects from the entire leadership team, so strong communication and collaboration skills are essential.  

Essential Duties and Responsibilities:

  • Cultivate a welcoming environment, oversee day-to-day office activities, and act as the main point of contact for visitors, stakeholders, vendors, etc. 

  • Assist the ITAV Leadership Team (HR, Operations, Facilities, Programs, etc.) with coordinating logistics, room reservations, catering, audiovisual setup, special projects and annual events. 

  • Provide administrative support as needed, including scheduling appointments, preparing documents, organizing files, and preparing conference rooms.

  • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.

  • Proactively contribute to office efficiency by implementing preventive measures for potential issues

Why Join Us?

  • Impact: Play a pivotal role in the day-to-day operations and assist the ITAV leadership team.

  • Growth: Be part of an innovative, expanding organization with opportunities for professional development and career advancement

  • Community: Work alongside a team of passionate staff dedicated to making a difference in the lives of our students and families.


Locations: ITAV Headquarters (2240 W. Ogden Avenue, Chicago, IL)

Position Type: Full-Time


Required Education and Experience: 

  • Bachelor's Degree or equivalent 

  • 3+ years of office management experience required

  • Proven experience as an Office manager, Executive Assistant, or Administrative assistant


Who You Are:

  • You have strong customer service skills and are able to think quickly and creatively to solve problems.

  • You have excellent leadership and communication skills that translate to all audiences including staff members, parents, and vendors.

  • You are a strategic thinker with a proven track record in enhancing internal systems and protocols.  

  • You have strong organizational and problem-solving skills and can manage multiple priorities and deadlines effectively.

  • You are a compassionate individual who can identify and resolve operational issues for a variety of teams.  


Ready to Make a Difference?

If you're driven to create positive change and play a crucial role in supporting the leadership team and operations of ITAV, we encourage you to apply and be an essential part of our transformative journey. To apply, please upload your resume and cover letter, detailing how your background, skills, and passions align with our mission and this role.


Compensation and Benefits Package:

  • Competitive, transparent payscale aligned with local public schools

  • 80% employer contribution of medical benefits

  • Dental, Vision, and Life Insurance

  • Paid Time Off

  • 3% 401(k) company match

  • Up to $10,000 in annual tuition reimbursement

  • Targeted, ongoing professional development

  • Opportunities for leadership, growth, and meaningful impact