Position Overview:
Performs general administrative and office support activities; may support faculty, professionals, or a team. Performs word processing and data entry. Maintains file system and department or customer records. Prepares reports and presentation materials and makes copies. Receives and responds to correspondence, manages multi-line telephone system, and may manage department email inbox. Receives and directs visitors and may perform customer service-related duties. Sets up for meetings and events, books appointments, manages calendars and/or event spaces. Makes travel arrangements, orders and maintains an inventory of supplies, and makes purchases/complete requisitions. Generates basic reports, transcribes minutes from meetings, and conducts general research. May handle confidential information.
Job Level:
- Scope & Impact: This position is an intermediate level position responsible for providing a variety of clerical/administrative support, or manual labor, tasks for an office or department. This position may have minor to moderate impact on operations of multiple work areas.
- Communication & Interaction: Routinely answers questions and provides information and data requested by individuals within or outside of work area.
- Effective Knowledge: Demonstrates ability to operate independently with intermittent supervision for day-to-day operations.
- Problem Solving & Judgement: The job consists of repetitive manual tasks that are covered by specific procedures or close supervision.
- Budget Authority: May compile data for budget preparation.
- Policy & Procedure Authority: Primarily responsible for applying organizational policies and procedures and/or determining appropriate process to follow.
- Reporting Relationships: Generally, supports a manager or director-level leader, or a specific activity or function, and reports to a senior level administrative professional.
- Supervisory & Team Leadership Responsibilities: None.
Qualifications Required:
Performs administrative or manual tasks. Typically requires general education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience.
Knowledge, Skills and Abilities:
Skills in time management, scanning of documents, phone management, Microsoft Outlook and Excel. Ability to work independently or as team member of a team. Candidate must have the ability to communicate with various campus customers. Strong multitasking skills desired. Procurement knowledge a plus.
Will this employee supervise others?
No
Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
