Payroll & Accounts Payable Specialist
Job Details
Boston Architectural College - Boston, MA
Full Time
Accounting

POSITION SUMMARY:

This position has a dual reporting structure and reports equally to the Controller and the Director of Administrative Operations. The Payroll & Accounts Payable (AP) specialist will be responsible for preforming all aspects of bi-weekly payroll processing. This position will collect and enter payroll setup data, review compensation for accuracy, ensure payroll is processed timely, resolve any payroll errors, and process checks as necessary. This position will also be responsible for payroll close and IRS reporting. In addition, this position is responsible for day-to-day aspects of processing payables, managing the vendor master file, and overseeing the corporate card reconciliation process.

 

 

PRIMARY ESSENTIAL FUNCTIONS:

  • Payroll and Accounts Payable Specialist will maintain and process Bi-Weekly Payroll
  • Record all payroll and benefits-related activity in the general ledger
  • Obtain, enter, calculate, and verify timesheets for employees
  • Address and resolve employee changes and complaints relating to the payroll system
  • Identify and resolve issues prior to payroll deadlines
  • Maintain all payroll records; manage year-end W-2
  • Manage the AP process, including all vendor records, paying vendor invoices, timely and accurately, and coding to appropriate accounts
  • Review and process all employee reimbursement request, ensuring proper documentation has been provided
  • Manage and reconcile corporate credit cards, coding to appropriate accounts and if needed, follow up with staff, for applicable information to process

Maintain all accounts payable and vendor records

  • Assist in managing and maintaining the annual 1099 reporting process
  • Participate in special projects, and other duties, as requested
  • Report to department supervisor regarding daily activities and issues
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Supports the month-end and year-end close processes, including assisting in audit support.

 

STANDARD EXPECTATIONS:

Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff.

Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.

Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information.

EDUCATIONAL CRITERIA:  High school diploma, GED, or equivalent required. Bachelors degree in accounting, finance, or related field a plus

EXPERIENCE REQUIREMENTS:

  • 1 year previous payroll experience
  • Accounts payable experience is a plus
  • Higher education or non-profit experience is a plus.
  • Strong accounting skills
  • Excellent time management and organizational skills
  • Proficient data entry and analysis
  • Strong knowledge of tax and wage laws
  • Excellent written and verbal communication skills, analytical, and problem-solving skills.
  • Must show attention to detail, possess exceptional organizational, interpersonal and communication skills.
  • Ability to work well collaboratively, take initiative, be self-motivated and maintain congeniality and productivity under pressure.
  • Energetic with demonstrated ability to multitask.
  • Computer literacy, including high competency in payroll systems (Paycom a plus), PC software, Microsoft Office, Microsoft Excel spreadsheets and being able to learn software and database programs. 
  • Must be adept with email and the internet. 
  • A demonstrated willingness to learn is essential.
  • Demonstrated ability to self-direct and work independently
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