Position Title: Asst Athletic Dir Finance-INATH
Position Overview & Job Duties:
Responsible for management and administration of all aspects of the business office for the Athletic Department. Oversees the finance and business activities of the department. Responsibilities include overseeing day-to-day operations, budget planning and reporting, and executing contracts. Develops budgets for projects within the Athletics department and prepares financial analysis and status reports. Directs control of approved budget, including collections, custody, disbursement, accounting, and auditing of all funds. Establishes priorities for major purchases. Initiates approved documents for personnel actions (hiring, promotion, etc. of staff). Ensure compliance with state and federal laws, rules, and regulations, and promote effective stewardship of Athletic funds.
- Manages the daily financial activities of which include budget preparation and control, accounting, purchasing, and business planning and management.
- Prepares and manages budgets for approximately 160 Athletic department organizations. Includes preparing purchase requisitions, paying invoices, maintaining inventory records, tracking expense patterns.
- Provides monthly and annual budget reports to Director of Athletics and coaches.
- Work with coaches, Director of Compliance, and Director of Student Financial Services to track scholarship budgets and expenditures, identify budget variances and ensure adherence to NCAA, MIAA, and University guidelines.
- Facilitates award and payment of scholarships for graduate assistants.
- Develops and maintains proper organizational controls to ensure adherence to NCAA, Conference, State and University policies and procedures.
- Serve as department liaison for periodic audits of department controls and data.
- Establishes and maintains appropriate records and files for Athletic department business operations.
- Coordinates travel process for department. Assists with travel arrangements for conference and NCAA postseason competition and subsequent reimbursement from NCAA.
- Facilitates procurement and payment process for department.
- Advises on State and University procurement policies and procedures.
- Prepares requisitions and tracks progress through conversion to purchase orders.
- Verifies receipt of goods and approves invoices for payment.
- Coordinates department procurement card policy.
- Assists Head Athletic Trainer with development and maintenance of a process for tracking athletic medical expenses.
- Coordinates funding for expenses not covered by insurance; facilitates payment of medical claims not covered by insurance.
- Establishes and maintains official records and documents in appropriate files.
- Assists in execution of various contracts associated with the Athletic department.
- Facilitates recording and deposit of income received by the department.
- Preparation and assistance with external reports required by Athletic department.
- Serves as administrative representative at sporting events including weeknights and weekends as needed.
- Performs special projects, researching and analyzing utilization data, writing reports, and making recommendations.
- Facilitates job posting and hiring process for Athletic department.
- Demonstrates a thorough knowledge of and adheres to applicable NCAA, Conference, University and departmental rules and regulations.
- Upon notification of any NCAA violation, reports the violation to the NCAA Compliance Office.
- Also has a responsibility to follow applicable procedures and cooperate fully with any and all investigations of potential violations of NCAA, Conference, University of departmental rules and regulations.
- Performs other related duties as assigned and works as a cooperative/supportive team member in the UCO Athletic Department.
Qualifications/Experience Required:
Bachelor’s degree in job related field plus 7+ years of work experience or equivalent combination of education and experience. Requires work experience with leading, planning, including program development and innovation, program prioritization, and assessment. Extensive knowledge and comprehensive understanding of functional area. Appropriate professional accomplishments and credentials.
Qualifications/Experience Preferred:
Master's degree, advanced degree, or equivalent experience. Experience must provide budgetary knowledge of and exposure to fundamental theories, principles, and concepts of department finance and business operations. Degree and/or area of study in accounting, finance, business or related field. Extensive use of computers and experience preparing spreadsheets and reports. Capacity for growth and leadership. Experience in budget management, computer operation, work management and human resources.
Knowledge/Skills/Abilities:
Must possess excellent communication skills, both verbally and in writing. Ability to maintain a complex system of inter-related files/systems; devise/adapt office/systems to changing organization needs. Apply sound human relations practices in establishing and maintaining effective working relations with the UCO Community. Understands and operates well with the complexities of a fast-paced, high stress environment. Ability to maintain integrity and confidentially.
Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
