Skip to main content

Bilingual Receptionist

Job Details

ITAV Early Learning Center - Chicago, IL

Description

Join our Team: Bilingual Receptionist 

 

About It Takes A Village Family of Schools (ITAV):

ITAV is a beacon for how to educate and love Black children. We provide a comprehensive, culturally responsive social justice education and life-empowering social services. At ITAV learning is fun and transformative, teaching is innovative, and knowledge is not bound by the walls of the classroom. Students, staff, and families are empowered to be civically engaged and make positive change by addressing local, national, and global issues.  

 

 

Role:

The Receptionist will play a pivotal role in the day-to-day operations and will assist with a variety of clerical and administrative tasks. As the first point of contact for families, staff, stakeholders, vendors, and visitors, the Receptionist must embody the ITAV values and create a welcoming environment. Some key areas the Receptionist will oversee are the management of personnel files; upkeep of the staff management system; assistance with facility operations and maintenance; and involvement in office and community events.

 

The Receptionist will report directly to the Site Director and will provide support on a variety of special projects from the administrative team, so strong communication and collaboration skills are essential.
 

 


Essential Duties and Responsibilities:.

  • Cultivate a welcoming environment, oversee day-to-day office activities, and act as the main point of contact for visitors, stakeholders, vendors, etc. 

  • Ensure the beautification and maintenance of the entrance of the site, creating a welcoming and visually appealing entrance that reflects the values and professionalism of ITAV, and enhances the overall experience for visitors and staff.

  • Oversee the visitor sign-in process, ensuring all guests are properly registered and accounted for, while providing a welcoming and secure environment.

  • Fluency in both English and Spanish is essential, enabling effective communication and support for our diverse community, including staff, students, and families.

  • Efficiently manage all incoming telephone calls, ensuring prompt and courteous responses. 

  • Accurately retrieve, document, and relay messages to the appropriate staff members, maintaining clear and effective communication channels within the organization.

  • Proactively communicate with parents to facilitate their attendance in all educational events, ensuring they have all the necessary information and support to participate fully, thereby enhancing their engagement and involvement in the ITAV community.

  • Manage the receipt and distribution of incoming package deliveries, systematically organizing and maintaining inventory to support operational efficiency.

  • Efficiently distribute incoming mail, ensuring timely and accurate delivery to the appropriate recipients and maintaining organized records of all correspondence.

  • Proactively contribute to site efficiency by implementing preventive measures for potential issues.

  • Assist in the meticulous maintenance of comprehensive staff files, ensuring all records are accurate, up-to-date, and handled with the highest level of confidentiality and security.

  • Other Duties as assigned 

 

 

 

Why Join Us?

  • Impact: Make a significant difference in the lives of children and families in the communities we serve.

  • Growth: Opportunities for professional development and advancement within a supportive and mission-driven organization.

  • Community: Be part of a dedicated team that values collaboration, innovation, and the collective impact of our work.

 


Locations: ITAV Early Learning Center (Chicago, IL)

Position Type: Full-Time

 

 

Qualifications

Required Education & Training: 

  • High school diploma or equivalent required.

  • 2+ years of office experience required. 

  • Bachelor’s Degree or some college experience in business administration, business management, or related fields is preferred.

  • Bilingual, English and Spanish are required 

 

Who You Are:

  • A meticulous organizer with exceptional organizational skills with the ability to manage complex processes and multiple priorities efficiently.

  • A skilled communicator with excellent verbal and written communication skills, capable of engaging effectively with diverse audiences, including families, community partners, and government agencies.

  • A resourceful problem-solver, proficient in navigating challenges with innovative solutions and a proactive approach to addressing potential obstacles.

  • An individual proficient in project management, able to provide administrative support that aligns with the institution's mission and values.



Ready to Make a Difference?

If you're enthusiastic about contributing to education and committed to making a meaningful difference in the lives of students, we invite you to apply and become an integral part of our transformative mission. To apply, please upload your resume and cover letter, detailing how your background skills and passions align with our mission and this role.


 


Compensation and Benefits Package:

  • Competitive, transparent payscale aligned with local public schools

  • 80% employer contribution of medical benefits

  • Dental, Vision, and Life Insurance

  • 3% 401(k) company match

  • Up to $10,000 in annual tuition assistance 

  • Targeted, ongoing professional development

  • International travel opportunities with students

  • Opportunities for leadership, growth, and meaningful impact

 

Apply