Financial Controller

Purpose & Summary of Position:

Texas Council on Family Violence (TCFV) organization has multifaceted program offerings and diverse funding sources, including state, federal, corporate, and foundation funding. There is a heavy emphasis on reporting and data/budget reconciliation requiring this role to focus narrowly on the finance function and full responsibility for the General Ledger. Reporting to the Chief Financial Officer, this role requires a proactive, hands-on strategic thinker who will own, in partnership with the CFO, the responsibility for financial management of the organization.

The Controller will lead all day-to-day finance operations of a budget of $5 million and supervise a team of 1-2 staff members including operational responsibility across accounting, accounts payable, accounts receivable, payroll, and grants administration, functions. The Controller will ensure that TCFV’s current and future data-accounting systems and procedures are in place to support effective program implementation and conduct flawless audits.

Texas residency required at time of hire. This role is a hybrid remote job and requires in-office responsibilities on a periodic basis. Hybrid staff are also expected to travel and attend in person activities associated with their job descriptions and duties. Outside of these expectations, hybrid staff work remotely within the state of Texas.

Priority Functions / Accountabilities:

A. Governance and Controls for Grant Billing & Budgeting 50%

• Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
• Coordinate all audit activity and support the CFO in engaging the board’s audit and finance committees around issues and trends in financial operating models and delivery.
• Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of TCFV’s Nonprofit’s financial status.
• Assist TCFV’s leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
• Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants.
• Manage organizational cash flow forecasting by working in partnership with the program leaders; continuously collaborate with program leaders to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
• Manage and track the performance of invested assets in keeping with policies and investment guidelines.
• Oversee and maintain grant billings, including folders for all projects, with all the appropriate documents.
• Oversee and maintain compliance and cost recovery process; stay compliant with the rules around use of the funds and communicating with funders to maximize recovery of allowable agency cost; in addition, the Financial Controller will prepare and submit the annual Indirect Cost Proposal to ensure the agency recovers shared support costs at the correct rate.
• Oversee and maintain accurate financial management protocols.
• Provide financial proficiency to all TCFV’s budget managers to help support the consolidation of department budgets; and decrease administrative burden on TCFV program staff by centralizing the responsibility of grant accounting.
• Provide the accounts payable coordinator with leadership on client billing, relative to consultant invoicing and reimbursable expenses. Recommend and implement agreed process improvements to the billing cycle; prepare special project analyses for the grant lead, project managers, etc.
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Perform additional assignments, as directed by and CFO and/or CEO.
• Communicate and coordinate with TCFV’s external stakeholders as requested and/or needed.

B. Forecasting and Reporting 30%

• Monitor project costs, report, and explain variances; prepare grant project cash flow and cost projections.
• Maintain and update standard cost codes and job records; manage and maintain grant project trial balances and reconcile to the general ledger and act as the liaise with project teams, vendors and other staff as required.
• Prepare monthly and quarterly financial reports for internal and external stakeholders.

• Prepare audit information and support related to grant project transactions; assist with KPIs and financial statements.
• Follow all aspects of month end close activities to meet deadlines.
• Handle special grant projects, responsibilities and other duties as assigned by CFO.
• Assist in presentations to the Board of Directors, as needed.

C. Team Collaboration and Leadership 20%

• Partnering with TCFV staff during different stages of grant management (proposal budget, reporting, grant adjustments, closeouts, etc.) to share information, increase transparency, and model best financial management practices.

• Partner with the Grants Coordinator/Admin, Accounts Payable Coordinator, and will serve as a backup for the Accounts Payable Coordinator.
• Support hiring, onboarding, coaching, staff development, training, teambuilding, and other employee matters of the department.
• Facilitate problem resolution techniques that promote positive working relationships and strengthen internal management and effective team building.
• Manage the agency’s resources responsibly. Accomplish timely and accurate submission of budgets, evaluations, reports, and other required or requested documentation.

Minimum Knowledge, Skills, and Abilities Expected: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• Texas residency required. This role is a hybrid remote job and requires in-office responsibilities on a periodic basis. Hybrid staff are also expected to travel and attend in person activities associated with their job descriptions and duties. Outside of these expectations, hybrid staff work remotely within the state of Texas.
• Minimum of a bachelor’s degree in a finance field.
• A minimum of eight (8) solid years of experience in a similar role. Must be able to supervise/coordinate audit activities and manage reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
• A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential.
• Experience in a complex nonprofit that has multiple programs and funding sources.
• Personal qualities of integrity, credibility, and unwavering commitment to TCFV’s mission.
• Technology savvy; advanced knowledge of accounting and reporting software.
• Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus. simple reporting
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board, or other outside partners
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
• Ability to respond with sensitivity and awareness to those with diverse cultural, ethnic, and social backgrounds, values, attitudes, and languages.

Preferred:

• Experience with MIP accounting software highly desired.
• Master’s degree and/or MBA, financial accounting, or 10 years related field.
• Project management experience.
• Cross-functional team experience
• Completion or in pursuit of professional accounting designation (CPA)
• Very strong forecasting and analytical skills

Working Conditions and Environment/Physical Demands:

Ability to communicate and converse in English. Ability to frequently tolerate prolonged stationary positions and frequently move about a large public building. Ability to engage in internal and some public contact. Ability to work from home or in a remote location for long periods of time. Must possess the emotional and physical stamina to deal with a variety of high-pressure situations, such as: responding to complaints, managing fluctuating deadlines, handling complex external interactions, effectively working long and, at times, odd hours.