Under the direction of the Executive Director, the Early Learning Director is responsible for the effective operation of all elements of assigned department. Responsibility includes but is not limited to program operation, program development and growth, participant satisfaction, retention & safety, collaborations, and staff supervision. They are accountable for delivering exceptional programs and service to YMCA members and participants. They are vital member of YMCA leadership staff and a highly visible representative of the YMCA mission, core values and are accountable for knowing and properly executing all YMCA policies and procedures.
- Contributes to the overall Y mission of strengthening communities through youth development, healthy living, and social responsibility.
- Interact professionally with other employees, members, program participants, volunteers, and the community, always modeling the YMCA’s voice and core values.
- Develop, coordinate, market and evaluate all program offerings and services.
- Perform quality work within given deadlines and expectations with or without direct supervision.
- Lead the hiring, training, and supervision of staff within department.
- Utilize established policies and procedures to ensure quality onboarding prior to first shift.
- Manage staff according to the department’s budget. Any overtime must be pre-approved by supervisor.
- Organize and conduct department staff meetings as needed. Continually communicate with and inform staff about YMCA programs and current issues.
- Define department targets and evaluate performance around achieving goals while motivating staff.
- Implement the Association’s risk management program to ensure safe facilities and programs for members, volunteers, and staff.
- Ensure emergency preparedness through the regular execution of emergency drills and department assessment.
- Ensure that all staff maintain required certifications and are aware of the expiration dates of their current certifications.
- Monitor purchase and maintain necessary equipment through scheduled and preventative maintenance.
- Develop and manage annual department budget. Submit monthly variance reports and accurate budget forecasts. Ensure programs operate within budget and established standards. Continuously display effective and efficient fiscal management.
- Attend, actively participate, and assist in all required staff training, meetings, and program development activities.
- Support the strategic direction of the Association and appropriate committees and work groups.
- Perform office work as needed such as filing, copying, record keeping, and payroll completion. Ensure that all necessary paperwork and forms are accurately completed.
- Develop and maintain relationships with key partners, and other collaborative organizations and agencies related to portfolio. Respond to all participant and community inquiries in a timely manner.
- Develop committed relationships. Share knowledge of programs, events and resources with members and participants throughout the facility and within the community when representing the YMCA.
- Play a key role in the Annual Campaign by ensuring all staff is asked to give and provide a reply; by facilitating or supporting a campaign effort or event; by collecting and sharing stories of Y impact; and by engaging volunteers in our cause-driven work and/or campaign efforts.
- Responsible for other duties as assigned.
- Plan, develop, implement, and maintain all Early Learning Academy programs.
- Provides input to the Executive Director in the planning of the annual budget; manages and implements the approved budget for childcare and takes appropriate action to correct variances.
- Ensure that the facility and staff adhere to all state licensing regulations.
- Maintain Child Care Development Fund (CCDF) payment posting.
- Ability to implement programs and organize classrooms.
- Communicate and collaborate with Childcare Coordinator.
YMCA COMPETENCIES (Team Leader):
Mission Advancement: Model and teaches the Y’s values. Ensures a high level of service with a commitment to improving lives. Provides volunteers with orientation, training, development, and recognition.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance, and support.
Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insights. Facilitates change, models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
- Bachelor of arts or science degree in Early Childhood Education or Elementary Education with a Kindergarten endorsement.
- Minimum of 3 years of management experience, preferably in a YMCA or other nonprofit agency.
- Proficiency in Microsoft Office and the ability to quickly learn other software programs.
- Minimum age 21.
- Ability to direct department operations through volunteer development, supervision of staff, development and monitoring of branch budget, marketing and public relations, and program development.
- Team Leader certification obtained within two years from date of hire.
- Have working knowledge of Indiana state licensing regulations, policies, and procedures.
- CPR and First Aid certifications may be required.
- Sufficient strength, agility, and mobility to perform essential functions of position and to supervise.
- Visual, auditory, and verbal ability to communicate effectively.
- Must have high level of alertness, concentration, and initiative.
- Ability to lift 50 lbs. and stand, walk, or sit for extended periods of time; occasionally stoop/bend.