Administrative Coordinator
Job Details
Experienced
LIC - Central DOHMH - Long Island City, NY
Administrative Coordinator

The Fund for Public Health in New York City, (FPHNYC) is a 501(c) 3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

 

PROGRAM OVERVIEW

The Harlem Health Advocacy Partners Program (HHAP) is a DOHMH funded community health worker program aimed at reducing the rates of diabetes, hypertension, and asthma in the East and Central Harlem NYCHA community. HHAP aims to accomplish this by identifying NYCHA residents with any/all of these three chronic illnesses, and helping them better manage their illnesses through:

  • One-on-one health coaching sessions
  • Individual and group-level educational workshops
  • Assistance in acquiring and navigating health insurance
  • Referrals to clinical and social support services in the community
  • Advocacy and community organizing

 

This position will be housed within the DOHMH’s Center for Health Equity and Community Wellness (CHECW) Division. CHECW aims to strengthen and amplify the Health Department’s work to eliminate health inequities, which are rooted in historical and contemporary injustices and discrimination, including racism. Our four key approaches to advance health equity are as follows:

 

  1. We support the Health Department’s internal reform in becoming a racial justice organization. By naming and addressing racism, and other social, economic, and environmental forces that create health inequities, we develop, implement and provide guidance on health equity training, practice, and policies across the Health Department.
  2. We invest in key neighborhoods (place-based). The health of neighborhoods is a result of historical, political, social, and physical forces. Certain NYC Neighborhoods have been deprived of sufficient resources and attention. To “right” this injustice, we have neighborhood offices in areas that bear the highest disease burden: North and Central Brooklyn, the South Bronx, and East and Central Harlem. These are centers of planning and action for community-wide and inter-agency health initiatives.
  3. We build partnerships that advance racial and social justice. Public health has historically been a vehicle to advance social justice. Towards this pursuit, we strategically mobilize tools, resources, and networks to enhance community power and target the factors that socially determine health inequities. We coordinate action with residents, community advocates, community-based organizations, faith-based organizations, businesses, schools and other city agencies.
  4. We make injustice visible through data and storytelling. We develop communication strategies that creatively use data, elevate the stories often untold and unseen, and call attention to racism, and other social injustices, as a root cause of inequities. We track and share results that are meaningful to community partners and that contribute to evidence-informed practices.

 

 POSITION OVERVIEW:

Reporting to the Director, the Administrative Coordinator will provide, maintain, and operationalize technical and administrative support in a professional and efficient manner regarding operations, administrative matters, and event coordination, as well as provide scheduling assistance and calendar management as directed by the leadership and front-line staff. This person will serve as a point of contact and linkage between employees, inter- and intra- agency partnerships. The Administrative Coordinator will manage clerical and administrative duties, analyze and improve office processes and ensure that the office operates smoothly.

 

RESPONSIBILITIES:

  • Manage office duties, such as answering and routing calls, updating program calendar, mailing, ensuring the office is well-maintained, organized, and secure for leadership and front-line staff
  • Manage administrative logistics for meetings, and events including room, conference line and WebEx reservations
  • Maintain continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs
  • Maintain an internal office and incentive supply system which entails placing orders for office supplies, receiving, unpacking, and tracking inventory
  • Foster and maintain the common office space and equipment used by the team including conference rooms and gathering areas.  Ensure they are adequately stocked with the appropriate supplies. 
  • Order, receive, and track all necessary health publications for front line staff.
  • Report to DIIT Help Desk all technical issues with electronic, mechanical, and ancillary electronic systems; follow-up to monitor resolution
  • Serve as a liaison to in house Facilities for all maintenance concerns; follow-up as needed
  • Procure price quotes and maintain communications with vendors on all programmatic materials
  • Coordinate and provide technical support for all internal and external catered events.
  • Conduct initial review of applicants for all vacancies; schedule interviews, and submit all hiring paperwork 
  • Provide supervision of stock clerk as needed
  • Aid staff, managers, and senior-level officers as needed
  • Assist with special projects as assigned

REQUIREMENTS:

  • High School Diploma or equivalent.    College degree a plus
  • Two (2) – 3 years’ full-time work experience in a fast-paced office environment
  • Exceptional interpersonal, written, and verbal communication skills
  • Intermediate level of experience with productivity tools, such as Microsoft Office Suite
  • Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers
Qualifications

QUALIFICATIONS:

  • Excellent organizational and time management skills; strong oral and written communication skills
  • Excellent attention to detail
  • Proficient with Microsoft Excel, PowerPoint, Word, and Outlook
  • Ability to handle sensitive and confidential matters
  • Ability to work effectively with teams and people at all levels
  • Strong initiative, good judgment, and the ability to prioritize tasks in response to unexpected changes
  • Some local travel required
  • Demonstrated ability to successfully interact with senior level staff across various units

 

SALARY AND BENEFITS:

FPHNY offers a comprehensive benefits package. Salary for this position is between $50,000 - $52,000 and is commensurate with education and relevant experience.

 

 

TO APPLY:

  To apply, send Resume, with Cover Letter, including how your experience relates to this position. We ask that you do not contact our staff directly and no phone inquiries please. Applicants who best match the position needs will be contacted.

 

 

The Fund for Public Health in New York City, is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply

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