Office Coordinator

We are seeking long-term growth and career-minded rock stars to join our team! American Trading International, Inc. (ATI) is a service-oriented export trading company providing domestic and international companies the opportunity to import and export products to new and existing markets.  ATI exports USA food and beverages to over 80 markets worldwide. 

The Office Coordinator is responsible for the day-to-day office operations and helps improve company policies and procedures. This position provides company-wide support and is responsible for overall front office activities and events, office supply purchasing and vendor relationship management, supports sales office activities, and trade show logistics. The Office Coordinator supports employees with requests and promotes the corporate image by representing the company internally and externally.

What you’ll do:

• Answer incoming phone calls and ensure effective telephone communication both internally and externally to maintain a professional image. Assist with training ATI employees on phone etiquette. Coordinate incoming sample shipment(s), packages, and mail - notify individuals that they have received a package ensuring that all incoming packages are addressed in a timely manner. Assist with the coordination of new manufacturer onboarding.
• Responsible for the day-to-day workload of the office, to include scheduling facility vendors, maintenance, reporting issues, and scheduling of building related events. Coordinate building safety/fire training with employees (along with property management co.).
• Order and stock office supplies.  Research vendors, maintain relationships, and negotiate pricing of supplies for the office.
• Assist in the creation and implementation of general office policies by establishing standards and procedures. Manage Administration page/documents on SharePoint.
• Maintain a calendar of office events and handle all preparations for manufacturer, supplier, and customer visits.
• Oversee office organization/cleanliness of kitchen, conference rooms, general office areas and sample rooms ensuring expired products are disposed of and room is kept as an orderly and safe work environment.
• Working with management, review and audit all company service agreements, phone, internet, cell phone.  Manage Courier Services accounts and contracts: Rates, Billing, Shipments, and Reporting of Shipments. Maintain relationships with couriers to negotiate the best rates and services.
• General assistance for new employees to help coordinate setup of workspace, access card, and parking. Assist with scheduling of interviews, company events, coordinating catered lunches, ordering business cards, and onboarding and offboarding procedures.
• Responsible for the coordination of trade shows, including maintenance of the trade show calendar, deadline reminders, pre/post-show coordination.
• Provide administrative support to the Vice President of Sales/COO.

What you’ll bring:

• A bachelor’s degree in business administration, or related discipline is preferred
• 2 – 5 years office administration experience
• Proficient in MS office applications; Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

What you’ll be paid:

Commensurate with experience, you will be paid $24.00 - $28.00 an hour. 

ATI provides full-time employees with a range of benefits, including, medical, dental, vision, life insurance, voluntary benefits, and flexible spending accounts, matching 401k, profit-sharing, plus thirteen days of accrued PTO per year and eight (8) company paid holidays. 

We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.  Authorization to work in the U.S. is required for this position.