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Advancement Services Associate

Job Details

Saint Andrew's School - Boca Raton, FL


About Saint Andrew’s School:

Saint Andrew's School is an independent, co-educational school for grades PK-12, Saint Andrew's is both a day school and a boarding school, educating students from across the United States and throughout the world. As a college preparatory school in the Episcopal tradition, Saint Andrew's welcomes students of all faiths, customs, cultures, and beliefs. "Honor Above All," academic excellence and education in Mind, Body, and Spirit reflect Saint Andrew's experience. We are committed to educating the "whole child" while instilling a dedication to lifelong learning. 


Saint Andrew’s School employees are committed to the mission to provide educational excellence in an inclusive community, fostering lifelong learning and nurturing each individual in mind, body, and spirit in the Episcopal tradition. 


Position Summary:

The Advancement Services Associate will report to  the Director of Advancement Services and Data Management in all database and gift entry processes to support the initiatives of the Advancement program. This position may have contact with other campus administrators as well as parents, alumni, grandparents, and parents of alumni. 


Duties and Responsibilities: 

  • On a daily basis, input and process gifts and other transactions, record and scan all supporting documentation, and generate  receipts and acknowledgement letters; special care is to be given to the confidentiality and security of all gifts and credit card information.

  • Update alumni, current parents, parents of alumni, grandparents, students, faculty, and staff records, including updates to phone numbers, addresses, and any biographical and professional details.

  • Maintain and create new constituent records for parents, students, grandparents, faculty, and staff.

  • Add athletic participation, performances, and awards in student records and college information to student/alumni records.  

  • Change constituent codes in the beginning of each fiscal year. 

  • Collaborate with the advancement team to research inaccurate/invalid addresses and update accurate information. 

  • Support the parent and alumni engagement team to print solicitation letters., support the Director of Advancement Services and Data Management in managing the Greater Giving Event Software and ensuring Raiser's Edge and Greater Giving are reconciled.

  • Provide support for advancement events for  alumni, auction, and parents  as assigned by the Director of Advancement Services and Data Management, which may include compiling appropriate invitation lists, managing event responses (RSVPs), and creating and printing name tags.

  • Perform other duties as assigned by the Director of Advancement Services and Data Management. 



  • Bachelor’s degree required.

  • 2-3 years of related work experience, preferably in an independent school setting.

  • Raiser’s Edge experience preferred.

  • Working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite platforms.

  • Detail-oriented, with strong organizational, analytical, and planning skills.

  • Excellent ability to prioritize and manage multiple tasks and a variety of demands.

  • Initiative and independence in carrying out responsibilities.

  • Commitment to maintain confidentiality and a high degree of accuracy in donor records.

  • Desire to collaborate with others and ability to work as a team member.

  • Ability to work effectively with people of diverse backgrounds and promote a positive work environment.

  • Ability to communicate effectively and relate well to parents, faculty, staff, and others while maintaining appropriate confidentiality.

  • Possess problem solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the school.

Physical Demands:  Must be able to sit, stand, walk, bend, lift, and for the majority of the work day. May be required to lift up to 25 pounds.

Saint Andrew’s School is committed to providing equal opportunity in all employment practices without regard to age, gender, race, religion, color, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, marital or familial status, pregnancy, disability or handicap, genetic information, military status, or any other protected status in accordance with the requirement of all federal, state, and local laws. 


Saint Andrew’s is a drug-free workplace. All employees must successfully maintain an acceptable Level II criminal background check.  Saint Andrew’s School may, in its discretion, modify or adjust the position to meet the school’s changing needs.